Academic Advisor
Academic Advisor
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Job Description
For more than 150 years the School of the Art Institute of Chicago (SAIC) has been a leader in educating the worlds most influential artists designers and scholars. Located in downtown Chicago with a fine arts graduate program consistently ranking among the top four graduate fine arts programs in the nation by U.S. News and World Report SAIC provides an interdisciplinary approach to art and design as well as world-class resources including the Art Institute of Chicago Museum on-campus galleries and state-of-the-art facilities. SAICs undergraduate graduate and post-baccalaureate students have the freedom to take risks and create the bold ideas that transform Chicago and the worldas seen through notable alumni and faculty such as Michelle Grabner David Sedaris Elizabeth Murray Richard Hunt Georgia OKeeffe Cynthia Rowley Nick Cave and LeRoy Neiman.
BASIC FUNCTION
The Senior Academic Advisor for Academic Recovery provides proactive student-centered academic advising within an interdisciplinary educational environment supporting students academic success personal development and overall well-being. This position offers individualized and group advising guides students through academic planning and institutional policies and collaborates with faculty and campus partners to address a range of student needs. The Senior Academic Advisor leads a comprehensive academic recovery program for students facing academic challenges coordinates academic standing and appeals processes and serves as an integral part of the Student Support Team to respond to student crises and complex concerns. Through holistic data-informed advising practices and consistent follow-up the Senior Academic Advisor plays a key role in fostering student persistence equity and institutional retention efforts.
Please click on the links below to view our competitive comprehensive benefits package:
- Hiring Range
- Benefits
- PTO Overview
- Job Classification: Full-Time Salaried Staff
- Grade Level: 7
PRIMARY DUTIES AND RESPONSIBILITIES
- Academic Advising - Provide proactive academic advising to students through one-one and group meetings. Within an interdisciplinary environment assist students in developing their individualized academic plan. Prepare and discuss degree-audits and requirements assist students with course selection course add/drops course withdrawal leaves of absence reinstatements transfer of credits graduation requirements as well as course and/or instructor concerns. Advise students individually on personal health financial and academic issues related to their overall experience and satisfaction. Work directly with faculty and department representatives as well as staff throughout campus to support students in realizing their academic goals.
- Academic Recovery Program - Develop and lead an academic recovery program which will include but not limited to workshops on time management study skills etc. and holistic advising practices for students with complex academic and personal challenges. Collaborate with campus partners to integrate recovery advising with wellness financial aid and academic departments. Deliver individualized strengths-based advising to students facing academic standing challenges. Create personalized academic recovery plans that include action steps goal setting and milestone tracking. Facilitate regular 1:1 and small-group sessions with students in recovery with an emphasis on accountability encouragement and holistic support. Conduct sustained follow-up with students flagged in the Class Progress Reports (CPR) and Symplicity. Partner with the Associate Dean for Academic Advising to produce data-informed reports and improve recovery protocols. Regularly assess program efficacy using feedback survey data and institutional outcomes.
- Academic Standing and Appeals Coordination - Assist in managing standing-related processes (Warning Probation Suspension Dismissal and Return from Suspension) including review communication and documentation. Assist in rebranding standing communications towards a more supportive rather than punitive message. Support students returning from suspension by creating re-entry plans and providing structured advising touch points throughout the term. Monitor outcomes and progress of students engaged in academic recovery and recommend policy/process improvements based on data.
- Student Issues and Crisis Management Provide direct support for students who are experiencing personal mental or physical health or academic concerns or crises. Work collaboratively with the Deans on Call Wellness Center staff and others on campus to assist in managing student crises. Serve as an integral part of SAIC Student Support Team by identifying students at risk connecting students to resources liaising with appropriate campus support services and providing on-going follow-up with the student. Communicate effectively and consistently to Associate Dean of Student Affairs for Academic Advising Deans on Call the Director of Student Support and others about student concerns. Serve as an integral part of SAICs Student Support order to ensure all resources are available to students and that the approach is collaborative the Senior Academic Advisor will communicate effectively verbally and in writing about the students concerns and their interactions with each student. The Senior Academic Advisor will document their interactions in Symplicity the Student Support Teams database. Advisors also work often and directly with students parents and other support networks around academic and personal concerns in order to help students realize their academic and personal goals.
- Integrated Advising Integrated Advising where Academic Advisors partner with faculty and staff in the classroom and are embedded in the first semester Research Studio is at the foundation of Academic Advising at SAIC. Senior Advisor will work with Research Studios each year and maintain ongoing and comprehensive communication with each faculty member for the purposes of understanding each students needs and challenges so they can offer stronger support for both the student and the faculty member. Advisors attend class critiques field trips and other events in order to get to know their students better and to be integrated into the academic and student life at SAIC. Advisors begin by conducting Welcome Calls to every new advisee over the summer to assist with their upcoming transition to SAIC. They then welcome students during Move-In and meet with each class as part of the Orientation Experience. Advisors also schedule several group meetings with each class throughout the course of a semester as well as 1:1 advising through Advance Registration. Advisors are positioned as students primary source of support and assistance at SAIC and the efforts through Integrated Advising helps students establish a resource at SAIC and assist in their overall transition (both personal and academic) to SAIC.
- Progress Reports Oversee the faculty academic advisors outreach to ensure documentation and outreach has occurred. Provide relevant information to Student Affairs staff based on Progress Reports.
- Persistence Completion and Student Success Academic Advisors are one of the primary resources for students on campus regarding their overall success. Work collaboratively with the advising staff to assist with intervention for targeted groups at-risk students and retention outreach; assist with student issues as appropriate. Proactively and consistently outreach to students who are not registered for the next academic term. The Senior Academic Advisor will oversee the enrollment retention outreach of the faculty academic advisors.
- Communication Effectively communicates with students including utilizing good listening skills. Is responsive to student emails and concerns and appropriately involves others to assist with student communication. Maintain regular contact with appropriate resources to ensure effective operation of the Academic Advising program. Communicate student issues and crises to OSA staff as appropriate; advocate for students by addressing student needs and concerns; Contemporary Practices faculty Student Services and other Student Affairs offices. Work collaboratively with faculty and staff to ensure student success.
- Programming and Collaboration- Assist in the development of outreach events and programs related to Academic Advising. Conduct programming in the residence Hall and on-campus.
- Present information about Advising to RAs and other student leaders.
NON-ESSENTIAL FUNCTIONS:
- Technology Assist with the operation of academic advising office systems and the support provided for the Advising staff with technology especially Navigate Peoplesoft and Symplicity.
- Committee/School Involvement Serve on departmental and campus committees as assigned.
- Departmental Initiatives and Programs Assist and coordinate departmental initiatives such as programming communication and outreach Leave of Absence and other support programs. Assist with assessment efforts and annual reports of advising activities. Provide assistance with OSA departmental functions such as Graduation Art Sales and Orientation. Evening and Weekend commitments may be expected.
- Other Duties as assigned.
EDUCATION AND EXPERIENCE REQUIRED
- have a Masters Degree;
- have a minimum of three years experience as a professional Academic Advisor ideally within the the arts;
KNOWLEDGE SKILLS AND ABILITIES
- have a demonstrated record of increased responsibility within field of academic advising and/or student affairs;
- have an understanding of the developmental process of college students and skills in meeting students at their own developmental level and tailoring interactions to each individual student;
- have experience in supporting students with mental health concerns and/or in dealing with crisis situations;
- have strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community of artists designers and scholars
- have demonstrated experience exercising and displaying sound judgment.
possess a strong commitment to student development with an emphasis on utilizing a holistic approach to the educational experience and the ability to meet students at their own developmental level; - have strong communication skills both verbally and in writing;
- have the ability to collaborate with faculty and staff as well as a strong sense of congeniality;
- be sensitive to the needs of a diverse urban artist population;
This is an on-campus role.
UNION:This position is part of a bargaining unit represented by AFSCME Council 31.
The Art Institute of Chicago is an Equal Opportunity Employer that recruits hires and promotes qualified individuals without regard to race religion sex sexual orientation gender identity age national origin ancestry veteran status or citizenship. The Institute complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process please contact the Department of Human Resources at.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
