Executive Assistant
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Job Location:
Brooklyn, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Executive Assistant
Brooklyn NY
75 - 100k
Our not-for-profit client is seeking a sharp proactive Executive Assistant to provide high-level administrative support to the Executive Director. This is a traditional EA role requiring strong time management organization and the ability to anticipate needs. The ideal candidate will handle executive scheduling coordinate board meetings manage logistics for events and ensure smooth day-to-day operations. If youre a doer who thrives in a fast-paced environment takes initiative and doesnt require hand-holding we want to hear from you!
Key Responsibilities:
Manage the Executive Directors calendar scheduling and daily administrative tasks.
Organize and moderate monthly board meetings (9-10 times per year remote option available). Responsible for taking and maintaining meeting minutes.
Assist with event planning and coordination including food arrangements and logistics.
Ensure smooth relationship management with key stakeholders.
Stay proactive by tracking important deadlines preparing documents and keeping the Executive Director informed.
Maintain confidentiality and handle sensitive information with discretion.
What Were Looking For:- Head on their shoulders someone sharp organized and efficient.
- Detail-oriented accuracy in scheduling meeting notes and task execution.
- Proactive & takes initiative anticipates needs and follows through without reminders.
- Strong communication skills able to interact professionally with executives and board members.
- Tech-savvy comfortable using office software and digital tools.
Preferred Qualifications (Not Required):
Experience in nonprofit organizations is a plus.
Background in school administration or secretarial roles is valuable.
Email your resume to:
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Mai Placement is an executive recruitment firm specializing in placing high-level candidates across diverse industries by leveraging industry-specific expertise and an intuitive, research-backed matching process geared toward long-term success.
