drjobs Program Administrative Assistant II

Program Administrative Assistant II

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Job Location drjobs

Saint Paul, MN - USA

Hourly Salary drjobs

$ 22 - 23

Vacancy

1 Vacancy

Job Description

JOB TITLE: Program Administrative Assistant II


LOCATION: History Center - 345 W Kellogg Blvd. St. Paul MN 55102

COMPENSATION: Typical starting range$22.13 - $23.83 hourly


STATUS & HOURS: Full-time regular (approximately 2080 annual hours) position.


BENEFITS: Eligible to participate in State Employee Group Insurance Program and a retirement program with employer contribution. Generous vacation and sick time accruals with additional paid holidays.


DESIGNATION: Bargaining Unit AFSCME Local 3173


POSTING DATE: July 21 2025


DEADLINE DATE: Updated: August 18 2025

TO APPLY: Interested applicants must apply online at the Minnesota Historical Societys career center at include a resume and cover letter by the application deadline date.

DESCRIPTION: This position exists to perform administrative duties to support the work of the MNHS membership and development programs - specifically for fulfillment of legally required actions for 501c3 organizations such as tax receipts etc.


SUMMARY OF WORK: 1) Provide customer service and support to members by functioning as a lead team member of the membership back office team in supporting member needs and inquiries; 2) Assist with the renewal solicitation data hygiene and membership fulfillment process for the Membership program; 3) Provide administrative support for Advancement and Membership events; 4) Production oversight for comp membership donation requests; 5) Provide budget support by processing all US Bank transactions using the organizations accounting system Munis; 6) Support daily department operations; 7) Provide administrative and clerical support for the assistant to VP of Advancement Senior Manager Membership Event Coordinator as needed for their work with events major donors and special projects; and 8) Work closely with volunteers interns and fellows to create productive relationships enhance work quality and maintain a safe work environment.


MINIMUM QUALIFICATIONS:

  • High school diploma or equivalent.

  • Five years administrative support experience.

  • Availability to work on occasional weeknights and weekends.

  • Ability and willingness to travel.

  • Valid drivers license.



DEMONSTRATED SKILLS IN OR KNOWLEDGE OF:

  • Word processing including Microsoft Office and Google Suite.

  • Data processing including familiarity with a Customer Relationship Management (CRM) database system Tessitura or other platforms such as Hubspot.

  • Administering budget requests and processing purchasing requests.

  • Thinking imaginatively and problem solving.

  • Delivering positive customer service.

  • Multitasking working effectively under pressure to meet deadlines prioritizing and adapting to changing priorities.

  • Working independently and taking individual initiative while also being able to collaborate effectively and contribute positively in a team environment.

  • Detail orientation with the ability to synthesize and organize complex information and maintain/upgrade systems and processes.

  • Building interpersonal relationships and communicating clearly and effectively.

  • Working with a high degree of diplomacy and maintenance of confidentiality is required.

  • Development and membership best practices.



DESIRED QUALIFICATIONS:

  • Strong personal computer skills including intermediate or higher skill level with Microsoft Office software and multi-relational CRM databases.

  • Strong ability to work within an electronic data driven environment.

  • Experience using MUNIS Tessitura and Hubspot or similar platform.


Should you have questions with the application process emailor call MNHS Job Line at .


At MNHS we dont just accept difference we celebrate it we support it and we thrive on diversity for the benefit of our employees our products and services and our community. The Minnesota Historical Society believes that an inclusive culture among our team members is critical to our success as a historical society and museum and we seek to recruit develop and retain the most talented people from a diverse candidate pool. The Minnesota Historical Society is proud to be an equal opportunity workplace and employer.


Employment Type

Full-Time

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