Assistant Front Office Manager

• Directs controls and coordinates activities of personnel engaged in such activities as :
• - Receiving processing and confirming room reservations.
• - Selling registering and assigning rooms to incoming guests;
• - Giving general information and aid and handling out keys to guests;
• - Giving general information and aid and handling out keys to guests;
• - Carrying baggage of and escorting guests to their rooms;
• - Meeting and sending off and soliciting business at the airport and other arrival/departure ports;
• Sees to it that these activities are properly carried out to ensure guest satisfaction with accommodations and service.
• Coordinates wit housekeeping accounting F&B security and other departments concerned in handling guests requests inquiries and complaints regarding accommodations service security matter and billing.
• Prepares annual front office goals; monthly forecast of occupancy develops working plans to carry goals and forecasts compares actual achievements against goals periodically takes necessary corrective actions.
• Prepares monthly & yearly front office budgets based on statistics of previous years industry and economic trends estimates of operating expenses and other pertinent data; with sales manager and others.
• Sees to preparation of and finalizes all front office reports schedules requisitions etc.
• Trains personnel according to established procedures; conducts training meetings to discuss problems give instructions and assignments etc.
• Develops and implements procedures to govern front office activities; sees to it that personnel understand and adhere to approved standard policies and procedures of the hotel.
• Authorizes the acceptance of cheques cashing of personal cheques cash advances rebates refunds of deposits paid-outs rate/room changes release of airline crew allowances etc on the basis of established procedures amount identity of guests or persons involved and availability of higher supervision.
• Inspects predetermined number of guest rooms daily to determine whether these are properly maintained.
• Implements hotel discount policies recommends approval of credit accommodations and decides whether to upgrade guests accommodations to promote and maintain good public relations.
• Sees to the enforcement of all house policies rules and regulations pertaining to Front Office activities.
• Attends to reservations and registration of very special VIPs personally.
• Directs supervises and coordinates the activities of telephone exchange personnel and ensures the proper maintenance repair and use of all telephone exchange equipment and facilities.
• Ensures that the investigation of irregularities and undesirable guests and the checking of room occupancy discrepancies are properly conducted.
• Spot checks employees performance regularly; corrects mistakes and inadequacies.
• Receives and greets VIPs and escorts them to their room; attends to their inquiries requests and needs.
• Performs other duties as may be assigned.

Qualifications :

• Passion for guest service.
• Excellent written and verbal communication interpersonal and leadership skills.
• Highly organized results-oriented with the ability to be flexible and work well under pressure.
• Degree/Diploma in Hospitality Management is an asset.
• Fluency in English is an asset.
• Minimum of 2 years previous proven Managerial experience in similar position.
• Must have the ability to handle a multitude of tasks and guest requests.
• Knowledge of Micros-Opera Property Management System an asset.
• Should possess or seek certification in basic first aid.
• Strong guest service orientation and training skills background required.
• Ability to work independently and prioritize responsibilities.
• Experience with a hotel loyalty program an asset.
• Computer proficiency in a Windows environment (Word Excel PowerPoint).

Additional Information :

We are an inclusive company and our ambition is to attract recruit and promote diverse talent.

Remote Work :

No

Employment Type :

Full-time