Executive Assistant, MD

Intro

Are you ready to explore a world of possibilities both at work and during your time off Join our American Airlines family and youll travel the world grow your expertise and become the best version of you. As you embark on a new journey youll tackle challenges with flexibility and grace learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!

Why youll love this job

• Provides administrative clerical and organizational support for a Managing Director.

What youll do

As noted above this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so observing of course any legal obligations including any collective bargaining obligations.

• Protect the integrity of confidential information in all matters
• Ability to prioritize conflicting departmental needs and requests
• Experience in heavy calendar management
• Responsible for planning domestic and international flights hotel accommodations transportation and itinerary creation
• Responds to customer requests and complaints within limits of authority
• Interacts with corporate clients and community business leaders
• Compose correspondence prepare presentations reports and other ad-hoc assignments
• Manage time and attendance for the team expense reports invoices and supply ordering
• Skilled in reviewing screening and prioritizing mail email and telephone calls
• Plan and prepare meetings and events: (logistics budget agendas training material presentations catering etc.) for the MDs and their teams
• Work closely with the VP Executive Assistant

All youll need for success

Minimum Qualifications - Education & Prior Job Experience

• High School Diploma
• 2 years work experience in a prior administrative role

Skills Licenses & Certifications

• Working knowledge of MS Office to include Word Excel PowerPoint Outlook etc.
• Willingness to learn new skills as needed to perform job functions
• Willingness to cross-train with other administrative team members
• Ability to prioritize work be detail-oriented and meet deadlines
• Ability to perform in a fast-paced environment manage multiple tasks simultaneously and function as an integral part of a team with minimal supervision
• Known for your emotional intelligence and positive energy
• Skilled analytics and problem solving
• Experience with Workbrain Coupa Concur Teams Distro List creation NRTA tools

What youll get

Feel free to take advantage of all that American Airlines has to offer:

• Travel Perks: Ready to explore the world You your family and your friends can reach 365 destinations on more than 6800 daily flights across our global network.
• Health Benefits: On day one youll have access to your health dental prescription and vision benefits to help you stay well. And thats just the start we also offer virtual doctor visits flexible spending accounts and more.
• Wellness Programs: We want you to be the best version of yourself thats why our wellness programs provide you with all the right tools resources and support you need.
• 401(k) Program: Available upon hire and depending on the workgroup employer contributions to your 401(k) program are available after one year.
• Additional Benefits: Other great benefits include our Employee Assistance Program pet insurance and discounts on hotels cars cruises and more

Feel free to be yourself at American

From the team members we hire to the customers we serve inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20 Employee Business Resource Groups are focused on connecting our team members to our customers suppliers communities and shareholders helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.

Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on lifes journey Feel free to be yourself at American.