Administrative Assistant - State Government Support
Administrative Assistant - State Government Support
Posted on :
07-08-2025
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1 Vacancy
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Job Description
WisEngineering LLC is currently interviewing candidates for an immediate or near term position with our company in support of Office of the Attorney General - Buffalo NY. Successful candidate will be a direct employee of WisEngineering LLC (We are NOT a staffing agency)
Candidate must be Green Card EAD or US CITIZEN with the ability to pass an extensive background check
Duties and Responsibilities
WisEngineering features competitive salaries comprehensive benefits and an excellent career-building atmosphere. We work on a wide range of projects that are sure to capture your passion while providing the challenge of developing cutting-edge technologies. As a member of our team we will provide on-the-job training and a smooth transition into your new position. WisEngineering is an Equal Opportunity/Affirmative Action Employer.
Candidate must be Green Card EAD or US CITIZEN with the ability to pass an extensive background check
Administrative Support Specialist (Reception & Office Services)
Start Date: September 15 2025
Location:Buffalo NY (ON SITE ONLY)350 Main St Buffalo NY 14202
Contract Position Full-Time
Duties and Responsibilities
- Provides receptionist duties at the front desk. Receives visitors and responds to telephone callers. Determines which calls and visitors should be referred to office staff and assesses the urgency of each. Processes visitors according to current visitor management protocols. Retrieves and distributes voicemail messages. Uses discretion when dealing with staff members and the public.
- Responds to inquiries providing general information regarding office programs. Advises callers or visitors to contact the appropriate Federal State or local agency concerning matters outside the USAOs purview and furnishes the necessary address or telephone number when available.
- Receives reviews and distributes incoming mail and packages including service of process. Checks mail and annotates accordingly (e.g. date stamp attorney assigned case number). Ensures mail received from other agencies is appropriately screened and routed. Notifies appropriate staff members immediately when materials are received via special shipment (FedEx UPS etc.) or fax and places items in the appropriate internal mailbox. Processes outgoing mail as required. Monitors and updates office calendars and reservation systems. Orders FedEx and UPS shipping materials as needed.
- Supports the U.S. Attorneys Office staff by providing a variety of administrative services including courthouse runs binding documents looking up mailing addresses and setting up interviews and appointments. Maintains and distributes an up-to-date office telephone listing. Performs tasks requiring specialized knowledge of administrative processes office procedures and clerical systems to improve efficiency.
- Opens and closes files in the case management database. Assembles new case files. Purges case files according to office policy. Assists with administration of the USA-5 program.
Required Qualifications
- High school diploma or equivalent.
- At least four (4) years of clerical or administrative support experience.
- Proficiency in Microsoft Office applications (Word Excel PowerPoint Outlook).
- Experience operating multi-line phone systems with voicemail.
- Proficiency with standard office equipment including photocopiers printers scanners fax machines binding machines and label makers.
- Strong interpersonal skills professionalism attention to detail and the ability to handle sensitive information with discretion.
WisEngineering features competitive salaries comprehensive benefits and an excellent career-building atmosphere. We work on a wide range of projects that are sure to capture your passion while providing the challenge of developing cutting-edge technologies. As a member of our team we will provide on-the-job training and a smooth transition into your new position. WisEngineering is an Equal Opportunity/Affirmative Action Employer.
Employment Type
Full Time
Key Skills
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