Facilities Administrator (Event management)
Facilities Administrator (Event management)
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Salary Not Disclosed
1 Vacancy
Job Description
FocusKPI is looking for a Facilities Administratorto join one of our clients a high-tech SaaS company.
Work Location: Mountain View CA
Duration: 6-month contract; On-site role (5 days a week)
Pay Range: $30/hr to $45/hr
Role & Responsibilities:
Vendor Management
- Manage service vendor agreements including renewals and terminations for facility needs.
- Conduct quality control checks for each vendor under your responsibility.
- Perform RFP (Request for Proposal) and RFQ (Request for Quotation) processes as needed.
- Review invoices to ensure all services received and amounts billed align with contract terms.
- Handle vendor registrations and process purchase orders (POs) as required.
- Collaborate with the purchasing finance and legal teams to lead contract negotiations and approvals.
- Manage yearly budgets maintain records and analyze financial data.
Cafeteria Management
- Oversee cafeteria vendor contracts including agreements renewals terminations operations invoices subsidy policies and food quality.
- Work with HR and Finance teams to establish and update company policies as needed.
- Plan and manage cafeteria and kitchen facility maintenance schedules including equipment replacements.
- Assist senior planner to manage yearly budgets for cafeteria operations.
- Attend weekly cafeteria meetings to address operational concerns and improve service quality.
Janitorial Service
- Conduct regular site inspections to ensure cleanliness and maintenance standards are met.
- Coordinate with the janitorial team for repairs refills utility tasks and other maintenance needs.
Breakroom management
- Inspect the employee breakroom area regularly and coordinate with the facility team for furniture layout repairs rearrangements or other maintenance needs.
- Manage coffee and water service vendors ensuring consistent and high-quality service.
- Oversee and maintain appliances and recreational supplies in the breakroom to ensure functionality and availability.
Event Coordination
- Plan campus-wide events for employee engagement including budget approvals planning and execution.
- Manage event requests from across the campus confirm details and coordinate with vendors for support.
- Ensure proper setup and execution of events by collaborating with relevant teams.
VIP Suite Management and VIP Support
- Maintain inventory of VIP suite supplies and amenities to ensure availability for guests.
- Coordinate reservations approvals setups and support (IT/Security/Facility) for VIP suite usage.
Administrative Tasks
- Manage and maintain office supplies including inventory tracking and ordering.
- Monitor and respond to incoming requests via email and ticketing systems.
- Draft and distribute announcements for the Facilities team as needed.
- Update company guidelines managed by the team.
Experiences & Qualifications:
- Minimum 2 Years ofProven experience in operations facility management food facility management or a related field in a corporate environment. 5-7 years of professional work experience overall.
- Excellent Communication Skills: Strong oral and written communication abilities to interact effectively with vendors internal teams and stakeholders.
- Strong Vendor Management Experience: Demonstrated expertise in managing vendor relationships contracts and performance across various service areas.
- Attention to Detail and Organizational Skills: High level of precision and organizational capability to manage contracts budgets and operational details efficiently.
- Problem-Solving and Analytical Skills: Ability to identify issues analyze data and implement solutions to optimize vendor performance and operational efficiency.
- Great Work Ethic: Commitment to delivering high-quality work and maintaining professionalism in all responsibilities.
- On-Site Presence:Availability for 5 days on-site to oversee operations and ensure seamless coordination with teams and vendors.
- Microsoft Office and any software in a corporate environment.
- High School Diploma or equivalent
Thank you!
FocusKPI Hiring Team
Founded in 2010 FocusKPI Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley California with an East Coast office in Boston Massachusetts.
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Required Experience:
Manager
Employment Type
Contract
