drjobs Property Tax Assistant/Mail Clerk

Property Tax Assistant/Mail Clerk

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1 Vacancy
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Job Location drjobs

Indianapolis, IN - USA

Monthly Salary drjobs

Not Disclosed

drjobs

Salary Not Disclosed

Vacancy

1 Vacancy

Job Description

As an employee-owned company DMA prioritizes employees. Low turnover rates and tenured teams are living proof:

  • 2025 Great Places to Work Certified
  • Employee stock ownership program eligibility begins on day one of employment (ESOP contribution is targeted at 6% of your annual compensation)
  • Company paid parental leave
  • Generous time off package
  • Multiple benefit plans eligibility begins on day one of employment
  • Culturally focused on work/life balance mental health and the overall wellness of our employees

Position Summary

The Property Tax Assistant provides administrative support to team members in the personal property compliance process.

Essential Duties and Responsibilities

  • Perform property tax data entry into PTMS OneSource PowerPlan and DMAs internal software PTCA

  • Sort and distribute incoming mail to the appropriate individuals

  • Create folders and file tax renditions

  • Manually prep all tax renditions as directed by the analysts

  • Create and seal mailers to be given to the mail clerk for mailing

  • Log certified numbers into PTCA for tax return filings and tax bills

  • Contact taxing authorities to request information

  • Assist with filing of extension requests and updating PTCA accordingly

  • Copying and scanning of Returns Renditions Notices Tax Bills Work papers etc.

  • Breaking out and renaming of scanned documents to be placed in client folders that will be uploaded to DMAs web portal

  • Ensure all applicable returns/renditions/tax bills and remittances are printed matched scanned and mailed in a timely manner

  • Position will serve as the backup to the Mail Clerk

    • Pick up mail for multiple PO Boxes at post office Monday through Friday mornings

    • Sort open date and distribute incoming mail to the appropriate department

    • Assist both Property Tax and Transaction Tax Compliance groups with large mailings

    • Make multiple trips to post office on large deadline days

    • Process outgoing mail including intra-company mail

    • Process all outgoing US Postal mail/packages which include determination of the appropriate postage most efficient and cost-effective source to be used and completion of all required paperwork or documentation

    • Conduct inventory of office supplies and order as needed from DMA approved vendor(s)

Non-Essential Duties and Responsibilities

  • Preparation of tax payments on behalf of clients for jurisdictional liabilities by assigned due date

  • Compare preprinted rendition information to PTMS and update the system as needed

  • Assist team members in preparation of exception reports and addressing client inquiries

  • Perform other duties as assigned

Education and Qualifications

  • High school diploma or equivalent required

  • 0-2 years office or administrative experience preferred

  • Must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. This position does not qualify for employment-based sponsorship.

  • Intermediate knowledge of Microsoft Word and Excel

  • Familiarity with database entry with high level of attention to detail and accuracy of data entry work

  • Strong verbal and written communication skills

  • Ability to multi-task and meet required deadlines

  • Organization and the ability to excel in a fast-paced environment

  • Ability to work overtime as required

#LI-JS1

#LI-ONSITE

The Company is an equal employment opportunity employer and is committed to providing equal employment opportunities to its applicants and employees. The Company does not discriminate in employment opportunities or practices on the basis of race color religion gender national origin citizenship age disability veteran status genetic information or any other category covered by applicable federal state or local law. This equal employment opportunity policy applies to all employment policies procedures and practices including but not limited to hiring promotion compensation training benefits work assignments discipline termination and all other terms and conditions of employment.

It is DMAs policy to make reasonable accommodations for qualified individuals with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process please contact our Human Resources team at or and choosing selection 6.

Employment Type

Full-Time

Company Industry

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