Grants Cost Accountant

At DAP Health we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider we deliver compassionate high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health wellness programs and beyond with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate innovative organization dedicated to making a meaningful impact in the lives of those we serve. If youre looking for a dynamic and purpose-driven environment we invite you to explore the opportunity to contribute to our mission.

Job Summary
The Grants Cost Accountant position plays an essential role in tracking grant budget oversightand monitoring key budgetary performance metrics. The individual in this role utilizesinformation to conduct analysis and provide recommendations to management on factors thatimpact grant performance including staffing and other expenditures. This position is responsiblefor assisting in the preparation of monthly grant/contract billings to federal state and privatefunders and ensuring compliance with GAAP grant/contract standards and internal role also assists with payroll and non-personnel allocations to grants. The Grants CostAccountant will handle sensitive salary and other confidential information with the utmost careand will help with financial reporting and month-end close duties and responsibilities. Theysupport the Grant Accounting Manager in the annual audit process ensuring accuracy andeffectiveness in all accounting procedures.
Supervisory Responsibilities

• Manage Grants Accountants
• Review weekly timesheets for accuracy review employee submissions and updates asneeded; approve timesheets by required timeline
• Conduct one-on-one meetings (monthly at a minimum frequency preferably bi-weekly)scheduled conversations and annual performance reviews with direct reports byrequired timeline
• Attend mandatory Managers Learning Collaborative trainings
• Partner with People Operations to:
  • Develop a learning plan for employee development goals to provide tools neededto excel in their position
  • Implement and follow a process to address performance issues as they arise
  • Prepare a comprehensive onboarding process for each specific position for allnew hires
  • Address serious issues that may require interventions or investigations
• Develop and monitor departmental and program/project operating budgets costs andschedules
• Supervise lead coach and use best management practices to improve staffperformance
• Support and model the identified vision values and behaviors of the organization

Essential Duties/Responsibilities

• Review funds received recorded and posted for accuracy and ensure compliance withprocedures rules or regulations and review specific grant activity
• Determine validity of or liability for invoices or charges and determine the properaccounting for such
• Post financial transactions to accounts journals or ledgers
• Set up and maintain new and existing grant allocations for personnel on multiple fundingsources
• Review personnel grant allocations ensuring that time allocated aligns with approvedbudget process reclasses for over allocated time and review timesheets to supportreporting compliance
• Review grant coding on expenditures to ensure compliance
• Proactively work with program staff to provide grant support
• Prepare and submit timely financial reports ensuring accuracy and completeness
• Prepare spenddown reports monitor grant expenditures and work with program staff onmaximizing grant use
• Monitor budget modification timelines and assist in the preparation and submission ofbudget modifications to funders
• Perform grant close-out functions including related journal entries reconciliationsinvoices and final cost reports
• Coordinate periodic audits and provide outside auditors with documentation and analysisin response to requests for financial information
• Lead month-end closings and fiscal year closings
• Gather documentation and information for external financial auditors and grant/funderauditors
• Operate standard office equipment such as adding machine computer scanner orduplicating machine
• Access patient-protected health information as needed
• Serve as backup for other positions in the department as needed
• Perform other duties as assigned

Required Skills/Abilities

• Advanced proficiency in Microsoft Excel (pivot tables VLOOKUP financial modelingformulas etc.)
• Experience with accounting software (e.g. Sage Intacct)
• Extremely organized and detail oriented with the ability to prioritize and maintain multipleprojects simultaneously meet conflicting and tight deadlines
• Communicate effectively persuasively and professionally both verbally and in writingwith stakeholders internally and externally
• Ability to:
  • Make mathematical computations quickly and accurately; operate standard officeequipment which may include computers calculators adding machinesscanners and duplicating machines; read understand and follow written and oralinstructions; use computerized accounting systems.
  • Prepare data in the proper format for data entry; understand and maintainfinancial accounting files or other record systems; recognize and correctcomputational errors; accurately compare post and transfer numbers;understand transactions in terms of accounting codes and classifications;prepare routine and special financial reports

Education and Experience

• Associates degree in accounting/finance or a minimum of five years equivalentexperience
• Minimum of 3-4 years of experience in cost accounting or financial management with atleast 1 year specifically managing or working with grant funds
• Experience working with government foundation or corporate grants in a nonprofitenvironment
• Experience in budgeting and forecasting in a grant-funded organization
• Familiarity with the Uniform Guidance (2 CFR Part 200) and other regulatory complianceframeworks

Working Conditions/Physical Requirements

• This position is on-site at DAP Health Admin
• Ability to lift 24 pounds
• Operates in an office setting at times and requires frequent times of sitting standingrepetitive motion and talking