Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Job Title: Executive Assistant
Job Location: Baltimore USA
About Syngene: Syngene () is an innovation-led contract research development and manufacturing organization offering integrated scientific services from early discovery to commercial supply.
At Syngene safety is at the heart of everything we do personally and professionally. Syngene has placed safety at par with business performance with shared responsibility and accountability including following safety guidelines procedures and SOPs in letter and spirit.
Mandatory expectation for all roles as per Syngene safety guidelines
- Overall adherence to safe practices and procedures of oneself and respective teams.
- Contributing to the development of procedures practices and systems that ensure safe operations and compliance to the companys integrity & quality standards.
- Driving a corporate culture that promotes environment health and safety (EHS) mindset and operational discipline at the workplace always.
- Ensuring safety of self teams and lab/plant by adhering to safety protocols and following environment health and safety (EHS) requirements always in the workplace.
- Ensure all assigned mandatory training related to data integrityhealth and safety measures are completed on time by all members of the team including self
- Compliance to Syngene s quality standards always.
Role Accountabilities
- Manage complex calendars schedule meetings and coordinate travel logistics (domestic and international)
- Prepare and edit correspondence reports presentations and other documents
- Serve as a liaison between the leadership team and internal/external stakeholders
- Organize and facilitate leadership offsites town halls and strategic planning sessions
- Track action items and follow up on behalf of executives to ensure timely completion
- Handle confidential information with integrity and discretion
- Support financial processes including expense reporting purchase orders and budget tracking
- Assist in project coordination and cross-functional initiatives
- Maintain filing systems and organizational records
- Provide backup support to other executive assistants as needed
- Coordinate with the Business Development team to support customer visits including scheduling logistics and hospitality to ensure a seamless experience
- Manage office and departmental supplies including monitoring inventory levels placing orders and liaising with vendors to ensure timely replenishment and cost-effectiveness
- Attend leadership-tier meetings capture minutes or key takeaways and support post-meeting follow-ups to ensure alignment and execution of strategic priorities
Syngene Values
All employees will consistently demonstrate alignment with our core values.
- Excellence
- Integrity
- Professionalism
Specific requirements for this role
Bachelors degree preferred; equivalent experience considered
- 8 years of experience supporting senior executives ideally in biotech pharma or R&D environments
- Strong proficiency in Microsoft Office Suite and collaboration tools (e.g. Teams SharePoint)
- Ability to prioritize and multitask under pressure
- High emotional intelligence and professionalism
- Familiarity with Syngenes mission and values
Ability to work within a matrixed organization
Experience leading and participating in cross-functional and /or global teams
Effective communicator with strong leadership and interpersonal skills
Excellent analytical problem-solving skills with strategic and tactical thinking
Ability to collaborate with internal and external partners at multiple levels.
Ability to manage prioritize and work cross functionally to influence behaviors and gain consensus
Experience- 8 Years
Education- BA
Equal Opportunity Employer: It is the policy of Syngene to provide equal employment opportunity (EEO) to all persons regardless of age color national origin citizenship status physical or mental disability race religion creed gender sex sexual orientation gender identity and/or expression genetic information marital status status with regard to public assistance veteran status or any other characteristic protected by applicable legislation or local addition Syngene will provide reasonable accommodation for qualified individuals with disabilities.
Employment Type
Full Time
