Executive Secretary E10 - MDHHS MI Developmental Disabilities Council (MIDDC)
Executive Secretary E10 - MDHHS MI Developmental Disabilities Council (MIDDC)
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Job Description
Job Description
The MDHHS mission is to provide opportunities services and programs that promote a healthy safe and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity respect and fairness. For more information please visit ourMDHHS Diversity Equity and Inclusion Plan.
The MI Developmental Disabilities Council (MIDDC) is an advocacy organization operating under the auspices of the Developmental Disabilities Assistance and Bill of Rights Act as amended in 2000. The Council is mandated to provide advocacy systems change and capacity building activities with and for people with intellectual and developmental disabilities.
Position reports to the Executive Director (ED) of the MIDDC and provides secretarial and executive support to the ED. Position has responsibilities for managing and maintaining the Administrators schedule; managing and supporting all operations related to council meetings and council members. Position coordinates office management activities prepares confidential and sensitive documents receives and screens incoming calls; drafts reviews proofreads and edits documents prepared for executive directors signature. Interacts with top state administrators high-level executives federal employees staff and the public in order to represent the ED. This position uses up-to-date knowledge of office policies and procedures goals priorities and initiatives along with knowledge of the Administrator opinions and preferences to facilitate the Administrators workload and relieve the Administrator of routine administrative and office support tasks.
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To be considered for this position you must:- apply for this position online via NEOGOV; click on Apply in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
- relevant experience and/or education referred to in the supplemental questions must be documented in the resume transcript and/or application to allow for accurate screening.
- attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
- attach a cover letter.
- If applicable attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based internet or copies of unofficial transcripts. Official transcripts provide the name of the institution confirmation that a degree was awarded and on what date and the registrars signature. Please review Civil Services guidelines regarding Official Transcripts: Official Transcripts ()
Required Education and Experience
Education
Educational level typically acquired through completion of high school.
Experience
Five years of office experience involving administrative support practices including two years equivalent to advanced (8) level administrative support work Secretary E8 or Legal Secretary E8; or one year equivalent to a Secretary 9 Legal Secretary 9 or Senior Executive Management Assistant 9.Additional Requirements and Information
- If you previously held status in this classification and departed within the last three (3) years please contact Human Resources regarding your interest in a potential reinstatement. Reinstatement is not guaranteed or required.Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely employees will be responsible for providing other components of a remote office at their own expense including:
Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.
Position Location/Remote Office:The physical location of this position is 235 S. Grand Suite 218 Lansing MI. Based on operational needs and within established limits remote work and alternate or hybrid work schedule requests for this position may be considered. Selected candidates who have been approved to work remotely or a hybrid schedule must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview.- A secure work location that allows privacy and prevents distractions.
- A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload.
- Suitable lighting furniture and utilities.
Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.
As a Condition of Employment:this position requires successful completion of a background investigation and a criminal records check.
The Department of Health & Human Services reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.
For information about this specific position please email. Please reference the job posting number in subject line.
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Accommodations
If you require a reasonable accommodation to participate in the application or selection processes please contact the ADA coordinator for the agency that posted this position vacancy.
Employment Type
Full-Time
