Administrative Coordinator 1 - 3
Administrative Coordinator 1 - 3
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$ 1820 - 3120
1 Vacancy
Job Description
About this Job
At JPHSA we are committed to providing quality behavioral health developmental disabilities and primary care services and supports. Make a difference in the community and join our team today.We are seeking a highly organized and detail-oriented professional to join our team as an Administrative Coordinator. The ideal candidate will possess strong multitasking abilities excellent time management skills and a proactive approach to administrative support. If you thrive in a fast-paced environment and are committed to efficiency and accuracy we encourage you to apply.
An ideal candidate should possess the following competencies:
- Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
- Demonstrating Accountability:The ability to accept ownership for your actions behaviors performance and decisions.
- Managing Resources:The ability to ensure resources such as time money and people are utilized appropriately to result in maximum business value.
Minimum Qualifications
- No experience or training is required.
Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here.
Job Duties and Other Information
Job Duties:
As an Administrative Coordinator you will
- Provides confidential clerical and administrative support including but not limited to scheduling meetings and taking minutes.
- Receives sorts and distributes incoming mail; prepares outgoing mail; and maintains the postage machine to ensure proper funds are available.
- Submits electronic requests for Information Technology Department and Facility Asset & Risk Management Department support.
- Maintains a supply inventory. Assists staff with obtaining supplies from in-stock supplies organized and replenishes as needed.
- Prepares purchase authorizations and obtains appropriate signatures.
- Serves as the Records Manager for the Finance Operations Division; coordinates the retrieval and pick up of requested files from JPHSAs archived records. Coordinates the destruction of records with the Records Officer; manages the process of physically destroying the records earmarked for destruction.
- Serves as the Finance Operations Division timekeeper. Receives timesheets reviews for accuracy of time calculations and completeness of entry; enters hours of work into LaGov.
- Supports year-end audit preparations such as mailing grant invoices and contracts
- Reviews the JeffCare Self Pay Report provided monthly by the Revenue Cycle Analyst for following up with patients on outstanding balances
- Receives phone calls and walk-ins for account information and provides information on outstanding balances.
- Reviews accounts monthly to determine what accounts are delinquent and what JPHSA amounts are collectable.
- Sends reminder letters monthly on delinquent accounts and scans a copy into the electronic health record.
- Contact individuals served by phone to collect the account balances and document conversations within the electronic health record.
Position-Specific Details:
Appointment Type: Probational Promotional or Job Appointment
Career Progression: This position participates in a Career Progression Group and can be filled as an Administrative Coordinator 1 2 or 3.
Work Schedule:Work hours are 8:00 AM to 4:30 PM Monday - Friday.
Compensation:The salary offered will be determined based on qualifications and experience.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.
How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.Information to support your eligibility for the position must be included in the application (i.e. relevant detailed experience/education).Resumes will notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:For further information about this vacancy contact:
Enjoli Lewis
Jefferson Parish Human Services Authority
3616 S. I-10 Service Road West Metairie LA 70001
Required Experience:
IC
Employment Type
Unclear
