Executive Assistant
Executive Assistant
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Job Description
Executive Assistant
At EKN Engineering we solve challenging problems with innovative engineering and configurable software solutions. We use an engineering-first approach combined with data-driven strategies to improve overall compliance risk management and design accuracy tailored to the specific needs of each client.
With decades of experience in engineering our team of over 160 professionals in Irvine California is dedicated to building a safer and more efficient tomorrow through engineering and technological innovation.
Role Overview: Were looking for an Executive Assistant to support our Chief Operations Officer/Chief Revenue Officer. The executive assistant must thrive in a fast-paced cutting-edge technology-driven environment. Were looking for someone who can be flexible and handle a constantly changing and exciting work environment. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details.
Key Responsibilities
Support the Chief Operations Officer/Chief Revenue Officer & VP of Strategic Accounts serve as a shared Executive Assistant supporting two senior leaders ensuring balanced support across both calendars priorities and communication
Maintain a calm focused and solutions-oriented demeanorable to take initiative follow through on tasks and keep executives on track with daily priorities
Support task and project management by tracking action items follow-ups and deadlines across both executives
Skilled in preparing polished PowerPoint presentations and executive-level materials for meetings and stakeholder communications
Quickly synthesize information and distill it into clear summaries or presentation-ready formats
Coordinate internal and external communications and ensure deliverables are being met
Prioritize and multitask effectively across differing workstreams and executive needs
Maintain and refine internal processes that support the executive team and coordinate internal and external resources to expedite workflows
Coordinate complex scheduling and calendar management as well as content and flow of information to the team
Support strategic planning and team initiatives by anticipating needs flagging conflicts and helping to drive accountability
Provide administrative and office support such as typing dictation spreadsheet creation etc.
Maintain professionalism and strict confidentiality
Required Qualifications
35 years of experience in an Executive Assistant or high-level administrative support role
In-depth understanding of entire MS Office Suite
Ability to organize daily workload by priorities
Meets deadlines in a fast-paced quickly changing environment
A proactive approach to problem-solving with strong decision-making skills
Professional level verbal and written communications skills
Why Join Us:
At EKN Engineering youll be part of a company that values innovation and accountability and supports our employees professional growth and personal development. Here youll work with teams that push the boundaries of engineering to create solutions that enhance our communities and the environment by making utilities safer.
Benefits & Perks
100% Company-Paid Medical Dental Vision and Life Insurance Comprehensive coverage to support your health and well-being.
401(k) with Company Match We invest in your future with a dollar-for-dollar match on contributions.
Flexible Spending Account (FSA) Set aside pre-tax dollars for qualified healthcare and dependent care expenses.
Exclusive Employee Discounts Access our BenefitsHub for savings on travel rental cars hotels theme parks and more.
Monthly Catered Lunches & Daily Office Snacks Enjoy a well-stocked kitchen and regular team meals to keep you fueled throughout the day.
Employee Engagement & Wellness We value connection and balance. Our team enjoys a variety of events and activities throughout the year including hiking outings summer BBQs sports games holiday celebrations and dedicated team-building days.
JOYA Health Membership Access to over $1000 in annual skin health and wellness benefits including complimentary facials or peels aesthetic service credits priority skin cancer screenings teledermatology services and discounts on skincare products.
Wellness Perks & Support Programs Access a variety of wellness resources including discounted gym memberships through One Pass mental health and self-care tools via AbleTo and Calm and monthly rewards for healthy activities through Rally.
Public Warning: Recruitment Phishing Scam Impersonating EKN Engineering
EKN Engineering has become aware of a phishing scheme targeting individuals with fraudulent interview requests and job offers. EKNs secure IT systems and private applicant information have not been compromised; scammers are impersonating EKN employees using the company name and branding to mislead and engage potential job seekers in fake recruitment processes. Scammers might reference real job openings or describe fake opportunities that generally match individuals professional backgrounds with the goal of establishing communication and eventually obtaining private financial information to defraud people. The Federal Bureau of Investigation and Federal Trade Commission warn that employment scams such as this are a growing cyber threat. EKN urges anyone who is contacted about employment opportunities to exercise caution and know that:
All communication from EKN Engineering will be from an EKN employee using the @ email domain. We do not use third-party recruiters.
EKN Engineering recruiters will only schedule interviews for candidates who have applied for a position through our secure portal.
No corporate or IT systems at EKN are affected by this scam. The scammers are using EKNs logo and employee names to impersonate the company. You can directly contact us at with any questions or concerns.
EKN is committed to ensuring the safety and security of our community. We caution individuals to be vigilant in protecting personal data and vetting communication with new contacts from any company. Do not respond or provide any personal information if contacted by someone claiming to represent a company to which you did not submit a job application or profile. This scam can be perpetrated against any business and individuals who recognize and trust its name.
For information on EKN recruitment practices and policies please visit our career page or email To report a scam visit:
Employment Type
Full Time
Key Skills
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