Project Administrator
Project Administrator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Spektrum have a wide range of exciting opportunities in several global locations.
We are always looking to add great new talent to our team and look forward to hearing from you.
Spektrum supports apex purchasers (NATO UN EU and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services specialised aerospace and defence sales delivery and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.
Who we are supporting
The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATOs member countries and its partners. The agency was established in 2012 and is headquartered in Brussels Belgium.
The NCIA provides a wide range of services including:
- Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATOs communication networks and information systems against cyber threats.
- Command and Control Systems: The NCIA develops and maintains the systems used by NATOs military commanders to plan and execute operations.
- Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
- Electronic Warfare: The NCIA provides electronic warfare services to support NATOs mission to detect deny and defeat threats to its communication networks.
- Information Management: The NCIA manages NATOs information technology infrastructure including its databases applications and servers.
Overall the NCIA plays a critical role in ensuring the security and effectiveness of NATOs communication and information technology capabilities.
The program
Assistance and Advisory Service (AAS)
The NATO Communications and Information Agency (NCI Agency) is NATOs principal C3 capability deliverer and CIS service provider. It provides maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV and when required stand together in the face of attack under Article V.
To provide these critical services in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorises: NATO International Civilians (NIC)s Military (Mil) and Interim Workforce Consultants (IWC)s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.
Role ID 2025-0202
Role Background
The NIMSC SATCOM Project management team at Braine lAlleud Belgium faces operational challenges due to insufficient dedicated administrative and project support resources. Consequently project teams are often required to spend valuable time managing administrative tasks such as meeting coordination and project documentation control.
Role Duties and Responsibilities
- Assist in the preparation of regularly scheduled reports
- Plan and assist in meetings take notes and draft the meeting minutes
- Assist in developing price proposals
- Assist in developing project briefings using MS PowerPoint
- Organize and schedule appointments
- Resolve administrative issues as they arise
- Liaise with senior administrative assistants to handle requests and queries from senior managers
- Establish a project documentation library ensuring strict version control
- Populate and manage a media library
- Submit and reconcile expense reports
- Extract Excel reports from EBA or from ServiceNow
- Load resources into ServiceNow based on received instructions
- Request pricing extracts from the BSM team and incorporate them into price proposals
- Run monthly checks in Work Package financials to ensure that planned and actual costs do not exceed budget
- Review all previous financial transactions and develop a comprehensive financial summary including invoices and purchase orders
- Support the PM in IBAN / FIN requests
- Develop the project Stakeholder Management Plan and review/update as stakeholders change or new stakeholders are identified
- Track the status of Purchase Requests (PRs) and Purchase Orders (POs) in alignment with NCIA procurement procedures
- Ensure adherence to NATO policies
Essential Skills Experience and Certifications
- Minimum of 3 years of experience in project procurement supplier management logistics or financial administration
- Familiarity with procurement processes inventory control and financial tracking systems
- Strong organizational and coordination abilities
- Proficient in Microsoft Office Suite (Excel Word PowerPoint Outlook)
Desirable Skills Experience and Certifications
- Experience working within NCIA or similar defence-related environments (Desired)
- Familiarity with ServiceNow and EBA (Desired)
- Understanding of NCIA Procurement and financial policies (Desired)
Education
- University degree in Business Administration Logistics Finance or related field
Working Location
- Braine-lAlleud Belgium
Working Policy
- On-site
Travel
- Some travel to other NATO sites may be required
Security Clearance
- Valid National or NATO Secret personal security clearance
We never know what new opportunities might be just over the horizon. If this opportunity isnt for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.
Required Experience:
Unclear Seniority
Employment Type
Contract
