Proposal Coordinator
Proposal Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
Agil3 Technology Solutions (A3T) is seeking a detail-oriented and proactive Proposal Coordinator to support the full lifecycle of proposal development for federal government contracting opportunities. The Proposal Coordinator plays a critical role in ensuring high-quality compliant and timely submissions by managing schedules formatting proposal documents coordinating with cross-functional teams and assisting with the production and delivery of final proposals.
Key Responsibilities:
- Coordinate all administrative aspects of proposal development including document formatting version control compliance checks and final production.
- Maintain and monitor proposal schedules and calendars to ensure all deadlines are met.
- Assist Proposal Managers and Capture Managers in assembling proposal teams and organizing proposal kickoff and color team reviews (Pink Red Gold).
- Create and manage proposal outlines compliance matrices and content templates based on RFP requirements.
- Collect edit and integrate input from subject matter experts (SMEs) subcontractors and internal stakeholders.
- Ensure proposals adhere to customer instructions company standards and branding guidelines.
- Track and manage data calls past performance inputs resumes and other proposal content.
- Assist in maintaining the proposal content library and ensuring materials are current and compliant.
- Coordinate proposal production including submission via electronic portals or hardcopy if required.
- Support post-submission activities such as final archiving lessons learned sessions and debrief preparations.
- Bachelors degree in English Communications Business or a related field; or equivalent work experience.
- 3 years of experience in proposal coordination or development preferably in a federal contracting environment.
- Strong understanding of the federal RFP process including FAR and DFARS requirements.
- Exceptional attention to detail organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint) SharePoint and Teams.
- Ability to work independently and as part of a collaborative team under tight deadlines.
- Strong proficiency in Microsoft Office Suite especially Word Excel PowerPoint Teams and SharePoint.
- Experience managing proposals using shared document libraries and collaboration tools.
- Familiarity with version control and document formatting best practices in a proposal environment.
- Exposure to proposal development methodologies (e.g. Shipley) is a plus.
- APMP certification or similar proposal training is desirable.
- Fast-paced deadline-driven environment.
- Occasional extended hours or weekend work to meet proposal deadlines.
Agil3 Technology Solutions LLC (A3T) is a Northern Virginia based ISO 9001:2018 ISO 20000 & ISO 27001 Certified 8a Women-Owned (WOSB) and Service-disabled Veteran-Owned (SDVOSB) small business. A recent recipient of the prestigious Washington Technology TOP 50 (ranking #9 and on the list for last 4 years!) A3T is experiencing industry leading recognition and addition to the CEOs recognition as an All-Star Entrepreneur A3T is recognized by Inc Magazine as one of the fastest growing companies in the country by Vet 50 as Fastest Growing Veteran-Owned Businesses and is featured in CyberSecurity Ventures / Cybercrime Magazine! As a go-to Women-Owned Cybersecurity company in US and internationally. As part of our growth we are looking for YOU to join our growing team.
A3T offers excellent benefits to enhance the work-life balance including:
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Short Term & Long-Term Disability
- 401k Retirement Savings Plan with Company Match
- Paid Holidays
- Paid Time Off (PTO)
- Tuition and Professional Development Assistance
- Parking/Travel Reimbursement (metropolitan areas)
Required Experience:
Manager
Employment Type
Full-Time
