Court Specialist IV - Probate/Guardianship
Court Specialist IV - Probate/Guardianship
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USD 17 - 17
1 Vacancy
Job Description
Description
The Clerk of the Circuit Court & Comptroller is committed to being a great place to work!
The Clerk of the Circuit Court & Comptroller is seeking a well-organized detail-oriented professional who likes the challenge of variety and possesses excellent time management skills to join our team as a Probate & Guardianship Clerk.
The Probate/Guardianship department is seeking a well-organized detail-oriented professional who likes the challenge of variety and possesses excellent time management skills to join their team as a Court Specialist IV Probate clerk.
What is Probate Probate is a legal process that involves distributing the assets of a decedent to their beneficiaries. These cases are filed as civil cases and include the following case types: Disposition of Personal Property without Administration; Summary Administration; Formal Administration; Caveats; Notice of Trust; Deposited Wills; Curatorship; Petition to Admit Foreign Will; and Trust Proceedings.Examples of Essential Functions
- Assists Court Specialist Lead and management team with quality control overall departmental efficiency and procedural development as needed;
- Assists judicial partners and general public in-person over the phone and via email;
- Performs complex data entry for docketing functions; creates entry for each document; monitors image for quality and clarity;
- Forwards Pro-Se filings to the Court;
- Adds and updates party/attorney information in the system; updates case status;
- Processes Judicial reassignments/recusals; updates system; issues notice of reassignment; notifies newly assigned Judge and parties/counsel of the change;
- Dockets Judges Orders and performs further action if necessary;
- Processes incoming work from e-Filing portal scanned batches or scan to case;
- Prioritizes work; focusing on emergency filings first; be able to multitask
- Perform necessary redactions;
- Process incoming/outgoing mail;
- Initiate new cases; issue and process summons and other documents; cashiers related fees;
- Transfers cases to other courts/venues; collects applicable fees; issues receipts for transfer to be completed/returned by receiving court/venue;
- Perform other related duties as requested by management in accordance with department business needs.
Typical Qualifications
High school diploma (or GED) supplemented by five (5) years of recent and relevant experience that demonstrates the ability to accurately apply acute attention to detail in maintenance of detailed data preferably in an automated systems environment; or an equivalent combination of education training and experience. Some vocational or college courses preferred. Once qualified deputization may be required to perform the assigned functions.
Knowledge Skills and Abilities
Attention to Detail
Communications skills
Time ManagementSupplemental Information
Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at or .
TheClerk of the Circuit Court & Comptrolleris an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position candidates are subject to drug screening a physical and a background check as a condition of employment. Certain service members and veterans and the spouses and family members of such service members and veterans receive preference and priority and that certain service members may be eligible to receive waivers for postsecondary educational requirements in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295 Section 09 (b) and (c) Veterans Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty andshall apply only to a veterans first promotion after reinstatement or reemployment without exception. The Clerk of the Circuit Court & Comptrollers Officevalues the service veterans and their family members have given to our country and that the Clerks office supports the hiring of returning service members and military spouses. To claim preference an applicant must complete and upload both theVeterans Preference Claim Formandrequired documentationprior to the positions posted closing date. Hiring decisions are based on qualified candidates non-numerical assessments and numerical assessments which include interviews. If an applicant claiming veterans preference for a vacant position is not selected they may file a complaint with the Florida Department of Veterans Affairs (DVA) 11351 Ulmerton Road Suite 311 Largo FL 33708. If an applicant seeking veterans preference in employment in the state of Florida is not selected for the position and is so notified they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
