Marketing Academy and Rotational Program Coordinator
Marketing Academy and Rotational Program Coordinator
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$ 32 - 54
1 Vacancy
Job Description
All over the world Pfizer colleagues work together to positively impact health for everyone everywhere. Our colleagues have the opportunity to grow and develop a career that offers both individual and company success; be part of an ownership culture that values diversity and where all colleagues are energized and engaged and have the ability to impact the health and lives of millions of people. Pfizer a global leader in the biopharmaceutical industry is continuously seeking top talent who are inspired by our purpose to innovate to bring therapies to patients that significantly improve their lives.
The Marketing Academy and Rotational Program Coordinator plays a dual role in supporting the Marketing Academy Lead and ensuring the smooth execution of both the Marketing Rotational Program and broader Marketing Academy operations. This role requires exceptional organizational communication and project coordination skills with the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive detail-oriented and collaborative with a passion for operational excellence and talent development.
How You Will Achieve It
Key Responsibilities:
Administrative Assistant
Provide high-level administrative support including calendar management travel coordination and expense reporting.
Schedule and manage logistics for internal and external meetings including agenda preparation note-taking and follow-ups.
Maintain team documents and resources on Microsoft Teams/SharePoint; update organizational charts and distribution lists.
Manage Purchase Orders through the financial systems also track payment of invoices as requested. Ensure all vendor activities are aligned with Pfizer legal compliance and regulatory requirements.
Coordinate with vendors and internal partners to ensure compliance with procurement and legal requirements.
Support team engagement initiatives such as off-sites celebrations and leadership communications.
Marketing Rotational Program Coordinator
Oversee the day-to-day operations of the Marketing Rotational Program ensuring smooth execution of all activities and initiatives
Partner with Marketing Rotational Program Director and Pfizer Recruiting Teams to develop strategic recruitment hiring and onboarding processes that ensure cohorts are prepared and well-supported during the Rotational Program
Assist in recruiting top talent for the program including attending recruiting conferences/events coordinating and conducting interviews managing candidate communications and facilitating the onboarding process
Coordinate and facilitate events such as networking sessions guest speaker presentations and team-building activities to enrich the program experience
Prepare reports surveys and analyze data related to program performance participant progress and overall effectiveness
Support the continuous design testing and management of the Marketing Rotational Program AI Portal
Assist with onboarding of new Marketing Rotational Program and Marketing Academy colleagues as requested.
Marketing Academy Operations
Manage logistics for Marketing Academy initiatives including webinars skills labs and community sessions.
Coordinate invitations scheduling space reservations materials preparation and participant communications.
Secure digital support for virtual events (e.g. Teams/Webinars setup AV coordination).
Maintain a master calendar of Academy events to support strategic planning.
Qualifications
Must Have:
High School Diploma or GED
4 years experience as an executive administrative assistant or coordinator experience
Previous experience that demonstrates ability to proactively carry out administrative functions proficiently and to complete quality work in a timely manner.
Excellent attention to detail time management organization and prioritization skills with the ability to manage multiple tasks simultaneously
Demonstrates strong relationship-building communication and interpersonal skills across all organizational levels
Self-starter proactive solution-seeking attitude anticipates team needs and actively identifies opportunities to strengthen results.
Strong verbal and written communication skills - ability to mobilize team members and engage leadership.
Discretion and trustworthiness in dealing with confidential information
Proficiency in Microsoft Office Suite; Word Excel PowerPoint Outlook Teams and OneNote
Ability to use SAP/Ariba/Concur systems.
Nice-to-Have:
Undergraduate degree (BS/BA) or equivalent preferred
Demonstrated project management experience preferred
Experience supporting internship university early career or employee-related program; network with universities and early career organizations.
Demonstrated ability to utilize Pfizer Digital tools (including Co-Pilot OnMessage ChatBot) to improve efficiency
Other Details:
Work Location Assignment:Hybrid; on-site 2-3x/week or as needed by the business
Last date to apply for job: August 8 2025
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care providers name address and the type of payments or other value received generally for public disclosure. Subject to further legal review and statutory or regulatory clarification which Pfizer intends to pursue reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse your name address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race color religion sex sexual orientation age gender identity or gender expression national origin disability or veteran status. Pfizer also complies with all applicable national state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Pfizer endeavors to make to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing please email. This is to be used solely for accommodation requests with respect to the accessibility of our website online application process and/or interviewing. Requests for any other reason will not be returned.
Required Experience:
IC
Employment Type
Full-Time
