Executive Assistant - Pharmacy Administration
Executive Assistant - Pharmacy Administration
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Job Description
Job Details
Christiana Care is looking for a full-time Executive Assistant toprovide high-level administrative support for the Vice President of Pharmacy and the Pharmacy Department. You will manage calendars coordinate travel organize data support key committees perform other administrative tasks as needed and act as a liaison for internal communications all while handling sensitive information with professionalism and discretion.
Are you passionate about serving our patients with Love and ExcellenceIf so consider applying for this position and upload your updated resume at the time of application!
ChristianaCareis a nonprofit health system with a mission of service. We believe that the key to providing truly excellent health care is to partner with our patients and their families building a system of care that is effective affordable and valuable to everyone who is touched by it.
Principal duties and responsibilities:
- Calendar & Travel Management: Coordinate complex scheduling and travel arrangements. Anticipate needs adjust quickly to changes and ensure the VP is fully prepared for daily priorities. Manages travel booking and related expense reporting.
- Meeting & Committee Support: Prepare agendas capture minutes assign and track follow-ups and manage documentation for internal committees.
- Inbox Optimization & Email Triage: Assist in organizing flagging and prioritizing emails to improve response time and reduce clutter; draft or respond to routine messages when appropriate.
- Information Gathering: Collect and compile reports or data from direct reports for evaluations planning and performance tracking.
- Data Organization: Navigate and organize multiple data sets (e.g. financial reports budgets) and utilize computerized systems to support decision-making and department efficiency.
- Technology Adoption & Optimization: Embrace and learn new administrative tools including automation platforms collaborative systems and AI-assisted technologies to improve efficiency and reduce manual workload.
- Office Administration: Serve as a central point for office coordination including document handling resource tracking and process streamlining.
- Confidentiality & Representation: Exercise discretion with sensitive materials and serve as a trusted representative of leadership in both internal and external interactions.
- Competently performs other administrative functions which contribute to the efficient operation of the department.
- Accomplishes assigned workload independently in a timely manner.
- Maintains department personnel files for completeness and Joint Commission readiness.
- Coordinates group activities as assigned with team members (e.g. service award luncheons etc.).
- Maintain manage and update department collaboration internet intranet sites working with stakeholders.
- Assists VP with timekeeping and other administrative duties for direct reports.
- Support other Directors and administrative assistants in the Department of Pharmacy as needed.
Work Hours: Day Shift
Education and experience requirements:
- High school diploma required. Completion of a business college program in Secretarial Science Office Administration Business or a related field preferred
- Four years clerical or secretarial experience required
- At least 1 year of Executive assistant experience preferred
Knowledge skills and abilities requirements:
- Knowledge of all computer hardware including peripherals specific to the Department
- Knowledge and proficiency in Microsoft applications Word Excel PowerPoint and other programs specific to the Department.
- Demonstrates ability to learn and utilize innovative technology including AI
- Knowledge of accepted formats for correspondence minutes memos and letters
- Knowledge of departmental policies procedures and standards
- Ability to anticipate needs of the executive including calendar management &travel
- Ability to work independently within established policies and procedures
- Ability to capture meeting minutes organize and prepare agendas and facilitate administrative duties related to committee functions
- Ability to self-direct and prioritize work assignments
- Ability to conduct departmental business with discretion tact and confidentiality
- Ability to interact in a professional manner with all contacts
- Ability to adapt to fluctuations in workload
About ChristianaCare
ChristianaCare was recognized as one of Americas 100 Best Hospitals by Healthgrades selected as one of the Most Wired Hospitals in the US by the American Hospital Association and ranked by US News & World Report as the #3 Best Hospital in the Philadelphia region out of more than 90 hospitals. To learn more click on this link Health System is an equal opportunity employer firmly committed to prohibiting discrimination whose staff is reflective of its community and considers qualified applicants for open positions without regard to race color sex religion national origin sexual orientation genetic information gender identity or expression age veteran status disability pregnancy citizenship status or any other characteristic protected under applicable federal state or local law.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Post End Date
Aug 16 2025EEO Posting Statement
Christiana Care Health System is an equal opportunity employer firmly committed to prohibiting discrimination whose staff is reflective of its community and considers qualified applicants for open positions without regard to race color sex religion national origin sexual orientation genetic information gender identity or expression age veteran status disability pregnancy citizenship status or any other characteristic protected under applicable federal state or local law.
Employment Type
Full-Time
