Senior Executive Assistant
Senior Executive Assistant
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Job Description
Position Description:
The Executive Assistant to the Chief Information Officer (CIO) provides high-level administrative support to the CIO and the IT leadership team. This role involves managing complex calendars preparing executive communications coordinating meetings and assisting in the day-to-day management of the global IT organization. The ideal candidate will be highly organized proactive and able to handle confidential and time-sensitive matters with discretion.
Your future duties and responsibilities:
Executive support:
Manage and maintain the CIO s complex calendar ensuring prioritization of critical meetings and events in coordination with the other executive assistants.
Organize and coordinate internal and external meetings for the CIO and Global IT leadership team including logistics preparation of agendas minutes and follow up on action items.
Assist with the preparation and delivery of key reports and briefings for steering committee meetings leadership sessions and external Inbox to prioritize communications that required immediate attention
Respond to and follow up as appropriate on emails and verbal requests including drafting responses.
Manage administrative tasks including preparation of expense report time sheets procurement requests invoices expense reports hiring requests etc.
Maintain a communication calendar for CIO: Collaborate with the Global IT team to ensure effective and timely communication of IT initiatives.
Manage and organize documentation contracts and other key materials as needed.
Act as a trusted liaison both internally and externally to the executive team maintaining confidentiality discretion and professionalism always Coordinate complex international and domestic travel arrangements including flights accommodations and transportation for the CIO and IT leadership.
Required qualifications to be successful in this role:
Diploma/Degree from a post-secondary institution related to office administration and/or social sciences or equivalent experience
5 years of experience as an Executive Assistant preferably supporting senior executives
Proven experience in handling complex administrative tasks.
Experience in a global matrixed organization is highly preferred.
Strong organizational skills with the ability to prioritize tasks and manage time effectively. High degree of autonomy; able to problem-solve and troubleshoot;
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and familiarity with collaboration tools (e.g. Microsoft Teams).
Strong problem-solving skills and attention to detail.
Working Conditions:
Fast-paced and dynamic work environment
Occasional availability required outside regular working hours for emergencies or meetings across multiple time zones
On-site presence required four days a week (up to five if needed) working closely with the Chief Information Officer and the IT leadership team
#INDCGIC
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Bilingualism (French and English) is required for this position due to the nature of the role requiring interaction with national and global clients.
Skills:
- Detail-oriented
- English
- French
What you can expect from us:
Together as owners lets turn meaningful insights into action.
Life at CGI is rooted in ownership teamwork respect and belonging. Here youll reach your full potential because
You are invited to be an owner from day 1 as we work together to bring our Dream to life. Thats why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our companys strategy and direction.
Your work creates value. Youll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas embrace new opportunities and benefit from expansive industry and technology expertise.
Youll shape your career by joining a company built to grow and last. Youll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
At CGI we value the strength that diversity brings and are committed to fostering a workplace where everyone belongs. We collaborate with our clients to build more inclusive communities and empower all CGI partners to thrive. As an equal-opportunity employer being able to perform your best during the recruitment process is important to us. If you require an accommodation please inform your recruiter.
To learn more about accessibility at CGI contact us via email. Please note that this email is strictly for accessibility requests and cannot be used for application status inquiries.
Come join our teamone of the largest IT and business consulting services firms in the world.
Required Experience:
Senior IC
Employment Type
Full-Time
