Program Analyst
Program Analyst
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Provide support for the implementation of major highly complex and mission critical facility management efforts throughout the world. The incumbents actions cut across the entire Bureau of Overseas Buildings Operations Office of Facility Management (OBO/FAC) organization requiring significant insight far-reaching coordination and long term planning both internally and in coordination with other key offices within OBO (e.g. budget policy human resources travel). The work requires management and overview of financial and human resources administrative support services organizational policy development and implementation management controls special studies and analysis resource allocation validation and prioritization of needs review approval and audit of funding and the establishment of internal operating procedures for OBO/FAC.
a) Participates as a key member of OBO/FACs management team providing guidance and advice tothe Office Director and Division Chiefs with regards to establishing and meeting financialmanagement and administrative goals and objectives.
b) Oversees OBO/FAC support services and ensures services meet timely and functional needs ofthe Office and align fully with OBOs mandated guidance and procedures; and works closely withother OBO offices to ensure FAC needs support and reflect management decisions.
c) Provides training to multiple entities on OBO/FAC administrative and financial policies andprocedures; serves as the point-of-contact for overseas posts on any questions on the use ofOBO/FAC funds; and resolves problems and assists posts in obtaining needed resources.
d) Conducts research and proposes solutions to organizational inefficiencies and to increase theeffectiveness of the organization. Leverages expertise in management and organizationalprinciples pertaining to areas of responsibility (e.g. administrative procedures financial
management rules and regulations priorities etc.) in order to plan and conduct complex studiesto assess organizational and financial operations.
e) Develops and/or recommends edits on facilities management policies. If accepted by theDepartment promulgates said policies. Provides expert advice on the administrative andmanagement implications of new program proposals. Drafts updates to 15 FAM to reflect
changes based on the evolving mission and its authorities.
f) Develops for consideration by the Department and reviews internal OBO/FAC initiatives toensure the orderly effective and efficient accomplishment of assigned missions consistent withdirectives of OBO/FAC and higher Departmental authorities (e.g. New Embassy Transition
Mechanical Controls Program).
g) Provides guidance or clarification to posts (e.g. 7901.3 Routine Maintenance and Repair versus7901.C Maintenance Cost Sharing) on the correct use of facility management funds. Providesinput on proposed changes to FAC funding matrices; and guidance on aligning FAC services with
OBO goals and objectives.
h) Ensures that all documents are well-written in proper format timely complete and fullycoordinates with other affected organizations. Prepare meeting minutes presentations andreporting documents; the compilation and proper filing of project documents; and the draft
and/or review planning documents.
i) Assesses the overall progress of funding implementation that is committed or in progress andoutlines issues and recommends solutions necessary for senior FAC managers to improve orresolve difficulties and to ensure funds are obligated and that carry-over is minimized.
j) Oversees the initiation and accomplishment of administrative office support services (e.g.memorandums for decisions official requests for information etc.) functions ensuring they areeffectively and efficiently enabling the organization to meet its worldwide commitments.
k) Develops and maintains yearly and long-range resource needs in line with managementpriorities; monitors expenditures to ensure availability and correctness of funds; makesprojections regarding expenditure patterns; and prepares and reviews financial expenditures
obligations and fiscal year close-out reports.
l) Develops and formulates for the consideration of the Department financial and managementcontrols for all Divisions; tracks all funds allotted to posts or allocated to programs to ensure thatobligations and liquidations are used appropriately and contract actions are closed-out in a
timely manner; and develops coordinates and reviews quarterly and yearly financial updatesrequired by the Department ensuring that the information is accurate and up-to-date.
m) Ensures project objectives are met and that resulting recommendations for action are sound andpractical and include implementation plans. Follows up to ensure that approvedrecommendations are successfully implemented
Requirements
CLEARANCE LEVEL: The clearance level (Secret or TS) will be identified in the task order request. Required Qualifications The Program Analyst shall meet the below qualifications. a) Bachelors degree b) Six (6) years or more of relevant experience. c) Knowledge and mastery of the application of a wide range of qualitative or quantitative (e.g. using excel spreadsheets Computerized Maintenance Management System (CMMS) Departmental accounting systems) methods for assessing and improving effectiveness. d) Knowledge of the range of financial laws policies regulations and precedents applicable to the Facility Management programs. e) Knowledge and ability to assemble and analyze relevant facts and draw significant conclusions. f) Knowledge and skill in presenting accurate findings and the ability to make feasible and responsive recommendations both orally and in writing. These recommendations may require negotiations with management to accept extensive changes in established procedures or they may involve substantial resources. g) Knowledge and skill in database management data analytics and the use of Microsoft Office programs. h) Ability to interact effectively with individuals in garnering cooperation and support for key planning operations and management initiatives in the assigned program area. i) Knowledge and ability to design and conduct comprehensive management studies. Desired Qualifications a) Bachelors degree in Business Computer Science or related field is preferred.
Required Experience:
IC
Employment Type
Full-Time
