Middle School Registrar/Student Resources Specialist

Thank you for your interest in a career with us! The Northshore School District is committed to a diverse workforce that reflects our students and our community one that embraces and models equity and cultural competency.

JOB SUMMARY

This position is responsible for enrolling new students entering and maintaining student course registration grading data records and related confidential materials; primary contact with parents regarding student grading; manages the counseling office of a middle school; provides secretarial and other support services to students staff counselors parents administrators intervention and enforcement personnel and the public; promotes positive public relations for the counseling office the school and the district.

DUTIES AND RESPONSIBILITIES

This list of essential functions is not exhaustive and may be supplemented as necessary in consultation with the employee(s) involved.

1. Enters updates and maintains confidential student data documentation grades and computer records into the student information system. Maintains security of and access to the student information system; prepares and generates reports for administrators staff and district on ethnicity grades demographics etc. and prepares monthly census reports.

2. May greet students administrators staff parents and visitors entering the school; answers the telephone and responds to inquiries and/or records messages for staff and resource personnel; takes messages from parents and other relevant parties to deliver to students.

3. Inputs student registration data class schedule changes attendance waivers grades grade changes and other information involving student transcripts and academic records; reviews and processes requests for student records and transcripts; enrolls and creates files for new students; provides information on grading system to students parents and staff; inputs master schedule into the student information system.

4. Provides support to counselors administrators and resource personnel. Creates grade and other reports forms grade failure notices test score notices and related materials.

5. Selects trains supervises and grades student assistants in office skills including answering telephones filing use of office equipment and confidentiality of records and computer data.

6. May assist in the health room and attendance office when needed; may manage special assignments such as student lockers lost and found items student passes and free or reduced lunch applications.

7. Performs related duties consistent with this job description and employee assignment.

REPORTINGRELATIONSHIP

Reports to Assistant Principal or designee.

WORKING CONDITIONS

Works in an open office environment; frequent interruptions; daily and prolonged exposure to visual display terminal; may be exposed to high noise levels from student activity and visitors; may be exposed to students with infectious diseases; frequently deals with upset parents students or staff; may have to sit for prolonged periods of time.

MINIMUM REQUIREMENTS

Education and Experience
High school graduation or equivalent with two or more years of office experience preferably involving computer and record-keeping skills; experience working with adolescents and the public; school district work experience preferred.

Allowable Substitution
Training in computer skills and record-keeping may substitute on a month-to-month basis for up to one year of the required experience.

Knowledge Skills and Abilities
Knowledge of correct grammar spelling and English usage; keyboarding skills at 50 words per minute; knowledge of general secretarial procedures; ability to operate office equipment; good telephone skills; ability to maintain confidential information and records; ability to organize and set priorities; ability to work independently with minimal supervision; ability to coordinate assignments and deadlines from multiple staff members; ability to read speak write and compute effectively; ability to exercise independent judgment remain flexible and work effectively under pressure; ability to interact with adolescents and parents in a warm caring and confident manner; ability to establish and maintain effective working relationships with staff and the public.

Licenses/Special Requirements

Ability to operate computers and learn specific software programs such as Microsoft Excel Microsoft Word and the Student Information System; ability to attend to detail and accuracy; ability to interact effectively with parents and the general public on the telephone; availability to work overtime on a monthly basis to meet deadlines.

SALARY$35.17 - $40.35 Hourly.Salary is based upon the current2024-25 NEOPA Salary Schedule(Level G); placement on the salary schedule will be determined by Human Resources DOE. FLSA Non-Exempt.

WORK YEAR8.0hours per day 239 days per year.

BENEFITSWashington state health insurance coverage (SEBB) and a Washington state retirement packagefor eligible positions. Generally you are eligible for SEBB benefits if you are anticipated to work at least 630 hours per school year (September 1 through August 31). TheSchool Employees Benefits Board(SEBB) benefits include:

• Medical plans with prescription benefits
• Dental plans
• Vision plans
• Life and AD&D insurance
• Long-term disability insurance
• Medical Flexible Spending Arrangement
• Dependent Care Assistance Program

APPLICATION PROCEDURE

• Complete anonline application.
• Attach a cover letter and resume.
• Enter 3 professional references including their name working relationship to you phone number and email address.Confidential Reference Forms are automatically emailed via the application system.
• Optional letters of recommendation transcripts ETS scores certificates etc.

All offers of employment are contingent uponsatisfactory results of background checks with prior employers and/or character references; satisfactory outcome of a criminal history background check (includes fingerprinting); satisfactory outcome of sexual misconduct information from prior school district employers; and approval by the Northshore School Board.

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