Leave Administrator
Leave Administrator
Posted on :
02-08-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
02-08-2025
Job Description
Job Summary
Leave Administrator: Advises employees and managers on the organizations leave programs including maternity or paternity leave medical or disability leave military leave or unpaid leave. Analyzes leave claims or requests determines employee eligibility advises managers of alternate work arrangements or coordination of coverage and assists departments with employees return of service. Records leaves in the HRIS systems as needed. Ensures compliance with internal and external policies and regulations. Employees and managers first point of contact answering routine questions on the organizations leave programs including FMLA leave paid parental leave medical leave military leave and non-health related leaves. Intakes leave requests and insurance claims (Workers Compensation Disability and Life) and determines employee eligibility. Coordinates with employees and departments to obtain information to process leaves and claims. Refers employees to ADA Specialist when necessary. Enters leave-related data into the HRIS payroll and/or leave system as needed. Ensures compliance with internal and external policies and regulations. Performs work under direct supervision. Handles basic issues and problems and refers more complex issues to higher-level staff. Possesses beginning to working knowledge of subject matter. Requires general knowledge of leave laws ( FMLA USERRA WC etc.) basic skill set and proficiency. Conducts work assignments as directed. Closely supervised with little latitude for independent judgement This position is hybrid so the incumbent will be required to work at least one day per week onsite but will also be able to telecommute. An employee hired into this role who telecommutes will be responsible for providing space telephone printing networking and/or internet capabilities at the telecommute location and sign the University of Utah Telecommuting Agreement University of Utah offers a comprehensive benefits package including: Excellent health care coverage at affordable rates 14.2% retirement contributions that vest immediately* Generous paid leave time 11 paid Holidays per year 50% tuition reduction for employee spouse and dependent children Flex spending accounts Free transit on most UTA services Employee discounts on a variety of products and services including cell phones & plans entertainment health and fitness restaurants retail and travel Professional development opportunities A wellness program to promote health and quality of life Additional benefits information is available at * Only employees who are residents of the United States and those holding H-1B Visas are eligible for retirement benefits. If you previously worked for the University and were enrolled in a Utah Retirement Systems ( URS ) retirement plan Utah law requires that you be re-enrolled in the same URS plan upon rehire. If you were enrolled in a URS plan with another employer and wish to be enrolled during your University employment you must complete the Irrevocable Election (online at before your first paycheck
Responsibilities
Leave Administrator I Advises employees and managers on the organizations leave programs including maternity or paternity leave medical or disability leave military leave or unpaid leave. Analyzes leave claims or requests determines employee eligibility advises managers of alternate work arrangements or coordination of coverage and assists departments with employees return of service. Records leaves in the HRIS systems as needed. Ensures compliance with internal and external policies and regulations. Performs work under direct supervision. Handles basic issues and problems and refers more complex issues to higher-level staff. Possesses beginning to working knowledge of subject matter. Requires a bachelors (or equivalency) 2 years of directly related work experience or a masters (or equivalency) degree. Leave Administrator II Advises employees and managers on the organizations leave programs including maternity or paternity leave medical or disability leave military leave or unpaid leave. Analyzes leave claims or requests determines employee eligibility advises managers of alternate work arrangements or coordination of coverage and assists departments with employees return of service. Records leaves in the HRIS systems as needed. Ensures compliance with internal and external policies and regulations. Performs work under general supervision. Handles moderately complex issues and problems and refers more complex issues to higher-level staff. Possesses solid working knowledge of subject matter. May provide leadership coaching and/or mentoring to a subordinate group. Requires a bachelors (or equivalency) 4 years or a masters (or equivalency) 2 years of directly related work experience. Department Specific Responsibilities: Primarily relies on expertise of others to solve problems. Utilizes resources to solve basic problems and answer routine questions Responds to routine customer questions in a timely manner Involves or escalates to others most HR issues for resolution Proficient at primary functions of leave management and understands the lifecycle of leaves and the importance of completing assigned tasks Maintains accurate data and files Understands UHRMs services and priorities
Minimum Qualifications
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelors degree 4 years of directly related work experience). Department may hire employee at one of the following job levels: Leave Administrator I: Requires a bachelors (or equivalency) 2 years of directly related work experience or a masters (or equivalency) degree. Leave Administrator II: Requires a bachelors (or equivalency) 4 years or a masters (or equivalency) 2 years of directly related work experience.
Leave Administrator: Advises employees and managers on the organizations leave programs including maternity or paternity leave medical or disability leave military leave or unpaid leave. Analyzes leave claims or requests determines employee eligibility advises managers of alternate work arrangements or coordination of coverage and assists departments with employees return of service. Records leaves in the HRIS systems as needed. Ensures compliance with internal and external policies and regulations. Employees and managers first point of contact answering routine questions on the organizations leave programs including FMLA leave paid parental leave medical leave military leave and non-health related leaves. Intakes leave requests and insurance claims (Workers Compensation Disability and Life) and determines employee eligibility. Coordinates with employees and departments to obtain information to process leaves and claims. Refers employees to ADA Specialist when necessary. Enters leave-related data into the HRIS payroll and/or leave system as needed. Ensures compliance with internal and external policies and regulations. Performs work under direct supervision. Handles basic issues and problems and refers more complex issues to higher-level staff. Possesses beginning to working knowledge of subject matter. Requires general knowledge of leave laws ( FMLA USERRA WC etc.) basic skill set and proficiency. Conducts work assignments as directed. Closely supervised with little latitude for independent judgement This position is hybrid so the incumbent will be required to work at least one day per week onsite but will also be able to telecommute. An employee hired into this role who telecommutes will be responsible for providing space telephone printing networking and/or internet capabilities at the telecommute location and sign the University of Utah Telecommuting Agreement University of Utah offers a comprehensive benefits package including: Excellent health care coverage at affordable rates 14.2% retirement contributions that vest immediately* Generous paid leave time 11 paid Holidays per year 50% tuition reduction for employee spouse and dependent children Flex spending accounts Free transit on most UTA services Employee discounts on a variety of products and services including cell phones & plans entertainment health and fitness restaurants retail and travel Professional development opportunities A wellness program to promote health and quality of life Additional benefits information is available at * Only employees who are residents of the United States and those holding H-1B Visas are eligible for retirement benefits. If you previously worked for the University and were enrolled in a Utah Retirement Systems ( URS ) retirement plan Utah law requires that you be re-enrolled in the same URS plan upon rehire. If you were enrolled in a URS plan with another employer and wish to be enrolled during your University employment you must complete the Irrevocable Election (online at before your first paycheck
Responsibilities
Leave Administrator I Advises employees and managers on the organizations leave programs including maternity or paternity leave medical or disability leave military leave or unpaid leave. Analyzes leave claims or requests determines employee eligibility advises managers of alternate work arrangements or coordination of coverage and assists departments with employees return of service. Records leaves in the HRIS systems as needed. Ensures compliance with internal and external policies and regulations. Performs work under direct supervision. Handles basic issues and problems and refers more complex issues to higher-level staff. Possesses beginning to working knowledge of subject matter. Requires a bachelors (or equivalency) 2 years of directly related work experience or a masters (or equivalency) degree. Leave Administrator II Advises employees and managers on the organizations leave programs including maternity or paternity leave medical or disability leave military leave or unpaid leave. Analyzes leave claims or requests determines employee eligibility advises managers of alternate work arrangements or coordination of coverage and assists departments with employees return of service. Records leaves in the HRIS systems as needed. Ensures compliance with internal and external policies and regulations. Performs work under general supervision. Handles moderately complex issues and problems and refers more complex issues to higher-level staff. Possesses solid working knowledge of subject matter. May provide leadership coaching and/or mentoring to a subordinate group. Requires a bachelors (or equivalency) 4 years or a masters (or equivalency) 2 years of directly related work experience. Department Specific Responsibilities: Primarily relies on expertise of others to solve problems. Utilizes resources to solve basic problems and answer routine questions Responds to routine customer questions in a timely manner Involves or escalates to others most HR issues for resolution Proficient at primary functions of leave management and understands the lifecycle of leaves and the importance of completing assigned tasks Maintains accurate data and files Understands UHRMs services and priorities
Minimum Qualifications
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelors degree 4 years of directly related work experience). Department may hire employee at one of the following job levels: Leave Administrator I: Requires a bachelors (or equivalency) 2 years of directly related work experience or a masters (or equivalency) degree. Leave Administrator II: Requires a bachelors (or equivalency) 4 years or a masters (or equivalency) 2 years of directly related work experience.
Required Experience:
Unclear Seniority
Employment Type
Full Time
Key Skills
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