Administrative Assistant I, Language Access and Attendance Support Specialist, Job 25-0618 DO

This is a8 hour per day 200 days per year Administrative Assistant I Language Access and Attendance Support Specialist position with benefits at the District Office. Anticipated start date is September 2 2025.

Hours for this position are 8:00 a.m. - 5:00 p.m.

JOB TITLE:Administrative Assistant I Language Access and Attendance Support Specialist

JOB CLASSIFICATION:Office/Accounting - MACP

REPORTS TO:Director of Equity Family and Community Partnerships

JOB SUMMARY:

Provide administrative support to the Equity Family and Community Partnerships Department to maintain compliance with district policies and state and federal laws pertaining to attendance re-engagement in secondary schools and language access district-wide to increase academic success for students; respond to family and staff questions.

TYPICAL RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:

• Provide confidential administrative support to the Director of Equity Family and Community Partnerships and process various aspects of the attendance re-engagement and language access programs.
• Answer sensitive and difficult calls and inquiries from administrators counselors students and families to troubleshoot issues related to truancy attendance re-engagement and language access; refer difficult cases to the appropriate building staff to provide services and resources.
• May represent the District in the filing of Truancy Petitions and in court hearings as per Becca law requirements.
• Assist in the development scheduling and setup of meetings related to attendance re-engagement and language access.
• Attend meetings as required including some evening meetings occurring after regular working hours.
• Engage families on issues affecting student attendance truancy and language access when appropriate. Interact with community organizations to assist students and their families with issues hindering participation in school.
• Ensure that materials are available in the primary language of families as needed.
• Prepare and file annual reporting as required.
• Work with secondary schools on procedures for attendance re-engagement and district-wide language access.
• Develop and maintain an organized office to ensure accurate efficient systems including record management and filing maintaining accessibility of information prioritizing and completing tasks in a timely manner and providing for record maintenance and retention management in compliance with policy and state guidelines.
• Support the Director of Equity Family and Community Partnerships with staff training on secondary attendance re-engagement and district-wide language access policies and procedures.
• Assist and support secondary schools point of contact for attendance and re-engagement.
• Assist and support district-wide staff and families for language access.
• Coordinate and monitor interpretation and translation requests and needs for Mukilteo School District families and staff.
• Identify and retain a sufficient selection of language access services to meet anticipated demand through in-house personnel outsourced services and direct contracting among other means.
• Implement systematic methods for requesting providing and tracking language access services.
• Monitor budgets timelines and Time and Effort data; create purchase orders and personal service contracts; process invoices; record expenditures; create and maintain necessary documentation/logs for grant compliance.
• Participate in professional development opportunities or local workshops to remain current with attendance re-engagement and language access legislation and state and federal requirements.
• Organize and manage the departments staff and public website.
• Provide backup for McKinneyVento and Attendance Support Specialist.
• Work effectively across cultures demonstrate ability to engage with diverse communities and be sensitive to the needs of diverse clientele.
• Maintain regular and punctual attendance.
• Comply with District Policies
• Perform related duties as assigned.

JOB REQUIREMENTS: MINIMUM QUALIFICATIONS

Skills Knowledge and Abilities required to satisfactorily perform the functions of the job.

• Knowledge of laws rules and regulations relating to attendance re-engagement and language access.
• Ability to effectively represent the District and individual schools as needed.
• Skills and ability to communicate both verbally and in writing with all individuals in a professional and courteous manner.
• Ability to read and effectively explain rules regulations and procedures.
• Ability to comply with state federal and district policies and procedures.
• Skill and ability to follow and give written and verbal instructions.
• Ability to exercise discretion and maintain trust and confidentiality.
• Ability to develop positive amenable relationships with staff students and public.
• Ability to effectively communicate with students and/or families from diverse backgrounds.
• Skill in effective organization and efficiency.
• Skill and accuracy and attention to detail.
• Ability to adapt to change and remain flexible.
• Ability to take initiative and work independently.
• Knowledge and ability to successfully use math and write routine documents using correct spelling grammar and punctuation.
• Skill and ability with operating office equipment which may include; telephone computer calculator copier and media equipment.
• Knowledge of and ability to use various software programs related to job responsibilities.
• Ability to complete multiple tasks simultaneously with frequent interruptions.
• Ability to maintain regular and punctual attendance.
• Ability to modify regular work schedule to attend occasional after-hours meetings.
• Word process with accuracy at 40 wpm.

EDUCATION:

• High school education or its equivalent.

EXPERIENCE:

• Applicable office or clerical experience.
• Previous school district experience including knowledge of duties performed by various classifications of employees preferred.
• Ability to speak and read Spanish and/or Ukrainian preferred.
• Previous experience using Microsoft Office including Word Excel and Access preferred.
• Experience and/or training with cultural ethnic and language diversity preferred.

PHYSICAL REQUIREMENTS: Administrative Assistant I Language Access and Attendance Support Specialist

Occasionally

1% - 33%

Frequently

34% - 65%

Continually

66% - 100%

Sitting

X

Standing

X

Walking

X

Crouching

X

Kneeling/Crawling

X

Stooping

X

Twisting Knees

X

Twisting Waist

X

Twisting Neck

X

Climbing

X

Balancing

X

Leg/Foot Use

X

Reaching

X

Handling/Grasping

X

Fingering/Feeling

X

Pushing/Pulling

X

Lifting/Carrying

X

Talking

X

Hearing

X

Vision

X

Near Acuity

X

Far Acuity

X

Depth Perception

X

Color Vision

X

Field of Vision

X

Smell

X

Work Outdoors

X

Work Indoors

X

MukilteoSchool District does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employeeshave been designatedto handle questions and complaints of alleged discrimination: Civil Rights Coordinator and Title IX CoordinatorRobert Gallagher)Section 504 Coordinator Becca Anderson ) and the ADA/Access Coordinator KarenMooseker). Address: 9401 Sharon Drive in Everett WA. Inquiries regarding ADA/Access issues atSno-IsleTECH Skills Centershould bedirected to Wes Allen Director ). Address: 9001 Airport Road in Everett WA 98204.