Registrar and Assistant Vice President for Academic Affairs

Equal Opportunity and Nondiscrimination Statement

In addition to its commitment to a harassment-free educational and working environment the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race color religion sex (including gender pregnancy childbirth or related medical conditions) gender identity gender expression national origin ancestry age physical disability mental disability medical condition or medical leave marital status sexual orientation or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont CA

Job Posting Title:

Job Details and Requirement:

BASIC FUNCTION:

The Registrar/Assistant Vice President (AVP) manages the Office of the Registrar and provides oversight to the registrar office staff. The Registrar/AVP interprets and enforces academic policies; develops long-term curricular plans in consultation with the Dean of the Facultys Office and department/program chairs; carries out strategic curricular and academic initiatives both for CMC and the Consortium as directed by the Dean of Faculty and Vice President for Academic Affairs; and both develops and executes long-term plans to advance the Deans agenda within Academic Affairs. The Registrar/AVP is an independent voting member of the faculty and a member of the Senior Staff and the administrative staff. The Registrar/AVP serves as a member of various faculty and administrative committees both at CMC and across The Claremont Colleges.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

The Registrar/AVP works independently to perform the following essential duties and responsibilities:

• Lead and supervise The Office of the Registrar and its staff members.
• Lead the development and ongoing management of the academic calendar and a strategic 3-5 year curricular and faculty course schedule in consultation with the Dean of the Facultys Office and department/program chairs including timing of classes and long-term instructional planning.
• Manage course scheduling logistics including room assignment and optimization of class times and locations especially in coordination with new buildings and classroom availability.
• Monitor and adjust course offerings during the add/drop period including enrollment tracking and class cancellation decisions (in consultation with the Dean of the Facultys Office and department/program chairs).
• Continuously assess and optimize course scheduling operations using the Student Information System (SIS) adapting to new systems and tools as implemented.
• Oversee the dissemination of transcripts and diplomas for commencement ceremony as well as working with department/program chairs on Latin honors and the Deans List each year.
• Conduct degree audits and certify students for graduation in coordination with department/program chairs and the Dean of the Facultys Office.
• Oversee the collection and dissemination of the senior thesis requirement and the management and review of academic catalog annually.
• Conduct periodic review of the general education (GE) requirements major offerings and sequences to ensure curricular relevance and alignment with institutional goals and ensure adherence to academic policies through tracking processes.
• Support onboarding of new faculty into the academic schedule and course planning processes.
• Manage onboarding of new students and transfer students via the SIS and advising systems.
• Evaluate transfer credits in accordance with institutional policies and collaborate with other institutions on articulation agreements study abroad programs and credit equivalencies.
• Present information on the GE and major requirements to faculty students staff and parents to promote understanding and engagement.
• Oversee student advising processes ensuring alignment with curricular offerings and academic planning course selection and progression toward degree completion.
• Manage the materials and timelines for the Academic Standards Committee for things such as academic integrity cases late withdrawal petitions grade challenges and leaves of absence.
• Interpret and apply academic rules and regulations and enforce academic policies and procedures.
• Maintain institutional compliance with FERPA with strict adherence to the highest standards of confidentiality.
• Supervise records management for all student academic records and guarantee data integrity for all student academic information at CMC.
• Serve as a voting member of the Academic Standards Committee Curriculum Committee Global Education Committee Enrollment Management and Planning Committee the Executive Committee of the SIS and other assigned committees both at CMC and within the consortium.
• Work closely with Information Technology and Systems to ensure integrity of various information systems related to academic records. Implement new systems and wherever possible create efficiencies in existing systems.
• Collaborate with the Office of Institutional Research on enrollment management review of student records and analysis of patterns and trends with regards to students majors and courses.
• Collaborate with Student Accounts and Office of Financial Aid on student status academic progress and withdrawals/leaves.
• Administer short- and long-term qualitative and quantitative research projects related to academic effectiveness.
• Prepare analyze and present various audience-appropriate reports including reports for the CMC Board of Trustees and its committees.
• Support and collaborate with the Office of Institutional Research on longitudinal study of enrollment trends demographics and academic effectiveness.
• Monitor trends in higher education that impact academic policy curricular planning and regulatory compliance requirements.
• Support strategic planning.
• Perform other essential duties and tasks specific to this position as assigned by the Vice President for Academic Affairs and Dean of the Faculty.

QUALIFICATION STANDARDS & SKILLS:

EDUCATION: A Masters Degree preferably in the social sciences with a background in qualitative and quantitative research or equivalent education and experience.

EXPERIENCE: This position requires ten or more years of related experience in a leadership capacity within a liberal arts college environment. Preference will be given to applicants with previous experience as a Registrar

REQUIRED KNOWLEDGE SKILLS and ABILITIES: Individual must possess knowledge skills and ability to be able to successfully perform the essential functions of the position or be able to explain or demonstrate how the essential functions will be performed with or without reasonable accommodation using some other combination of knowledge skills and abilities.

• Individuals must be able to attend to all above duties train staff or explain or demonstrate how the essential functions will be performed with or without reasonable accommodation.
• The incumbent must possess excellent verbal and written communication skills as well as advanced computer skills especially with relational databases and standard desktop software applications.
• The successful candidate must exhibit unquestionable professional and personal integrity and the ability to work both collaboratively and independently with minimal supervision.
• At least ten years of successful supervisory experience is required.

REQUIRED HOURS: The regular hours for this fulltime position are 8:00 a.m. to 5:00 p.m. Monday through Friday. Regular hours may vary due to needs of the College or department.

CLASSIFICATION AND STATUS: This is a regular full-time 12-month exempt benefits-eligible position.

Supervisor AB1825: Yes

Mandatory Reporter CA Penal Code: Yes

Responsible Employee Title IX: Yes

Campus Security Authority The Clery Act Yes

IPEDS Category Job Code:Management Occupations

PHYSICAL REQUIREMENTS: Light (up to 20 lbs.)

SALARY RANGE: The anticipated salary range is $175000 - $190000 per year. Salary will be commensurate with qualifications and experience.

SUPERVISORY RESPONSIBILITY: The Registrar/AVP supervises the Office of the Registrar. Direct reports include two Associate Registrars and one Assistant Registrar.

REPORTS TO: This position reports to the Vice President for Academic Affairs and Dean of Faculty is an independent voting member of the faculty and is a member of the senior staff and the administrative staff.

GROOMING AND APPEARANCE: Employees are expected to wear attire that is appropriate to the office or department in which they work.

BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Certain positions will require the successful completion of a post-offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned in addition to compliance with the requirements cited in this job description.

ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this position. Duties and responsibilities can change and develop over time; accordingly the College reviews job descriptions on a periodic basis and may make changes of business necessity.

AT-WILL EMPLOYMENT: Employment with the College is at-will meaning that the terms of employment may be changed with or without notice with or without cause including but not limited to termination demotion promotion transfer compensation benefits duties and location of work. There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding employees and the College retain the right to terminate the employment relationship at will at any time with or without cause. The President is the only person who can modify or alter the at-will employment relationship.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications consistent with applicable state and federal laws without regard to race color religion sex sexual orientation gender identity gender expression pregnancy breastfeeding or related medical condition national origin ancestry citizenship age marital status physical disability mental disability medical condition genetic characteristic or information military and veteran status or any other characteristic protected by state or federal law. Inquiries may be directed to the Director for Human Resources 528 N. Mills Avenue Claremont California 91711-4015 . All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or for aliens documents verifying legal permission to work in the United States applicants acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the Colleges automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individuals disability.

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College the selection of an accommodation will be at CMCs discretion. To request disability accommodation for any part of the application or hiring process please contact Human Resources at or for assistance.