Office Administrator
Office Administrator
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Salary Not Disclosed
1 Vacancy
Job Description
Job Details
Description
Position Overview
The Office Administrator will perform administrative support for the Corporate Office. This position reports directly to the EVP Chief of Integration & Compliance. Duties include welcoming guests and coordinating all office activities as outlined below.
Duties include but not limited to:
Front Desk and Office Administrative Support
- Greet and welcome guests as soon as they arrive at the office
- Assist with sign-in notify the party the visitor is there to see and escort visitors to the appropriate person and office
- Answer screen and forward incoming phone calls
- Ensure reception area is tidy and presentable with all necessary materials (e.g. pens forms and brochures)
- Ensure entire office public spaces are tidy and presentable (hoteling offices & cubes hallways conference rooms kitchen area etc.)
- Provide basic and accurate information in-person and via phone/email
- Receive sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook issue visitor badges)
- Perform other clerical receptionist duties such as filing photocopying mailings (FedEx etc.) scanning and faxing
- Ordering office supplies (Chantilly Huntsville and Lorton)
- Order and facilitate delivery of floral/plant arrangements for bereaved employees
- Liaison with building maintenance and property management company (COPT)
- Facilitates meetings company-wide and tenants (in office and online)
- Facilitation may include coordinating conference rooms providing refreshments and/or lunch etc.
- Facilitate or Assist in corporate event planning (holiday parties open houses monthly corporate meetings etc.)
- Assist with new hire activities including ordering business cards coordinating efforts with employees and other departments etc.
Executive Staff Support Administrative Support
- Independently manage and own special projects some that may require discretion and sensitivity.
Human Capital Administrative Support
- Assists with the administration of employee recognition programs (pin awards Extras program processing etc.)
- Assists HC leadership with various research projects and/or special projects
- Ad Hoc precoordinated administrative support as needed.
Security & IT Administrative Support
- Manage visitor badges
- Escort Service Support contractors (e.g. Iron Mountain Cleaning Crew COPT etc.)
- Ad Hoc precoordinated administrative support as needed.
Finance & Accounting Administrative Support
- Ad Hoc precoordinated administrative support as needed.
Qualifications
Clearance
- No Clearance Required.
Years of Experience/Education/Miscellaneous Requirements
- Minimum of 2 years office administrative experience
- HSD or GED required
- Proactive self-starter
- Must be able to lift up to 25 lbs
Travel Requirements
- Limited travel within the region
Additional Information
- This job description is not designed to cover or contain all job duties required of the employee. There may be additional activities duties and/or responsibilities that are required for this position that are not listed in this job description.
- In compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
- System High is a Military friendly employer. Our extensive work on behalf of the U.S. government offers those who have served in uniform an opportunity to continue to serve their country in a new and exciting way while enjoying a successful civilian career.
- System High values the power and strength of diverse backgrounds on the culture and performance of our company. We strive to maintain an inclusive culture to encourage each employee to bring their whole self to the mission.
- System High Corporation is committed to equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability gender gender identity or expression veteran status or any other characteristic protected by law. We are proud to be an equal opportunity workplace.
- If you require a reasonable accommodation to apply for a position with us please email .
- Legal notices can be viewed on the following PDFs: Know Your Rights: Workplace Discrimination is Illegal; EPPA Notice; FMLA Notice
Warning: Beware of recruitment scams: System High will never request money or personal purchases during the hiring process. Verify all communications come from a or email address.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
