Administrative Assistant to ELD

Esperanza Cyber Charter School (ECCS) located in North Philadelphia is accepting applications for a 12-month Administrative Assistant to ELD position. The Administrative Assistant is primarily responsible for handling all clerical and administrative tasks for the ELD Department.

Esperanza Cyber Charter School Mission

Esperanza Cyber Charter School (ECCS) prepares students in grades Kindergarten through 12 to meet the challenges of living creatively and productively in an increasingly technologically sophisticated and interconnected world. ECCS will provide students with an academically rigorous yet flexible online learning program that tailors learning experiences to each child through curriculum choices and virtual and in-person tutoring and counseling. ECCS targets underserved and at-risk students who have not always found success in traditional schools. ECCS places students on a pathway to post-secondary success.

QUALIFICATIONS:

• An associates degree required or two years of college
• Bilingual (Spanish and English fluency) required
• School experience and familiarity with PowerSchool SIS and Learning Management Systems preferred
• At least two years of experience in an administrative role or in English Language Development education
• A passion for education and a belief that your zip code does not dictate your destiny

RESPONSIBILITIES:

• Assist students staff parents and visitors for the ELD department
• Perform a wide variety of secretarial work including typing/word processing proofreading filing recording information and processing and distributing all correspondence some of which are confidential.
• Communicate with the enrollment team and analyze enrollment applications to determine if the student received English Langauge services.
• Make photocopies mail scan email documents and perform other clerical functions.
• Submit Purchase Orders and reimbursement requests.
• Identify the students needing assessments create testing sessions troubleshoot schedule pull reports and provide data to supervisors when requested.
• Support in coordinating ELD engagement events
• Provide translation and interpretation services for ECCS families to communicate in the preferred language.
• Assist with school communication projects such as mailings and calling initiatives.
• Order and keep an inventory of office supplies.
• Schedule meetings and interviews as requested.
• Support and oversee ACCESS testing procedures to ensure state and federal regulations compliance.
• Support in planning the logistics of the testing window preparations alongside the ELD team.
• Administer WIDA screener to all newly enrolled English Language Learners
• Performs other related duties as assigned.
• Performing the enrollment process for ELD students
• Collecting and sending transcripts for out of state/ country students
• Perform other duties as needed

SKILLS:

• Excellent customer service and communication (both verbal and written) skills
• Strong organizational and time management skills
• Able to work in a fast-paced environment and collaborate with teams and independently
• An openness to learning new technologies

BENEFITS:

• Ability to work from home 1-2 days a week
• Technology provided
• Professional Development
• Training for the cyber environment
• Paid time off
• 403b contribution matching
• Health insurance
• Dental insurance
• Vision insurance
• Life and disability insurance
• Flexible spending account
• Tuition Reimbursement

All applicants must have current FBI fingerprints PA Criminal and Child Abuse background checks. Applicants must have reliable transportation to and from work.