Art & Design: Department Assistant
Art & Design: Department Assistant
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Job Description
Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.
Position Title:
Art & Design: Department AssistantJob Category:
University StaffEmployment Type:
RegularJob Profile:
Department AssistantJob Duties:
POSITION: An 80% university staff position is available in the Department of Art & Design beginning August 2025. The title for this assignment is Department Assistant. This is an expected-to-continue assignment which requires a six-month probationary period. The expected hourly hiring salary will be based on qualifications and experience with a minimum of $18/hour. Full UW-System benefits apply.
QUALIFICATIONS:
- Excellent organizational record-keeping and customer service skills
- Strong interpersonal problem-solving and collaboration skills to interact effectively with the department chair university offices faculty staff students and community partners
- Demonstrated verbal and written communication abilities
- Knowledge of common office software and ability to quickly learn administrative applications
- Ability to conduct tasks professionally accurately and confidentially
Preferred:
- Bachelors degree
- Experience successfully navigating complex organizational and administrative policies and procedures
- Previous college/university/institutional experience
- Experience with continuous process improvement
DUTIES: The Department Assistant serves as administrative support for the Department of Art & Design. The Department Assistant reports to and works closely with the department chair and provides support and aid to the departments students faculty and programs. Thus excellent organizational communication and interpersonal skills a willingness and ability to listen and the ability to work independently with minimal supervision are essential to this position. A collaborative sensibility with the ability to recognize and respond to needs exercise initiative and creatively solve problems are also expected.
In summary the Department Assistant
- Serves as initial and primary point of contact for students faculty guests visitors and UWEC personnel. As such they represent the department welcome people to it and function as a customer service liaison.
- Develops implements and maintains organizational systems and electronic/physical records related to department operations in accordance with department needs and UWEC policies and procedures.
- Coordinates and manages programmatic and administrative responsibilities including scheduling logistics data & information management record keeping & reporting unit workflow and process improvement.
- Identifies troubleshoots and resolves problems regarding technical systems and programs of department operations.
- Monitors tracks and audits the department budget/funds services and supplies and purchasing expenses and regularly reports to the chair.
- May provide operational guidance training oversight of student workers.
THE UNIT: The Department of Art and Design consists of 18 faculty & staff members and over 275 Art & Design majors and minors. The website for the department is and EAU CLAIRE COMMUNITY: UW-Eau Claire an institution of nearly 10000 students and 1200 faculty and staff is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty- undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity sustainability leadership and innovation.
The City of Eau Claire situated at the confluence of the Chippewa and Eau Claire rivers is at the center of a metropolitan area of approximately 100000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails strong public schools a vibrant arts scene and local food culture and abundant recreational opportunities.
APPLICATION PROCEDURE: : Applications are submitted electronically. Please follow instructions found on the following Web site: . Please attach the following in PDF format:
- Letter of application
- Resume
- Names and contact information for three references.
Please direct requests for additional information to: Barb Hanson Human Resources at
To ensure consideration completed applications must be received by August 8 2025. However applications may be received and considered until the position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.
Key Job Responsibilities:
- Coordinates projects and program components including scheduling and logistics unit workflow and identifies areas for process improvements
- Identifies troubleshoots and resolves problems regarding technical systems and programs related to department operations
- Serves as a primary point of contact for the department
- Monitors the department unit or program budget and expenses and may assist in the development of program budget and projections
- Develops implements and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures
- May provide operational guidance and training on day-to-day activities of student workers and program staff
Department:
Compensation:
Required Qualifications:
Preferred Qualifications:
Education:
How to Apply:
Contact Information:
Special Notes:
INSTITUTIONAL OVERVIEW
UW-Eau Claire an institution of approximately 9000 students and 1200 faculty and staff is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity sustainability leadership and innovation. To learn more about UWEC visit .
The City of Eau Claire situated at the confluence of the Chippewa and Eau Claire rivers is at the center of a metropolitan area of approximately 100000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails strong public schools a vibrant arts scene and local food culture and abundant recreational opportunities.
ADDITIONAL INFORMATION
The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.
The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. SeeWis. Stat. . 19.36(7).
The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited the University Police want students faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. VisitCampus Security and Fire Report. Also visit ourCampus Security Authority(CSA) policy.
EEO STATEMENT
Qualified applicants will receive consideration for employment without regard to color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.
Employment Type
Part-Time
