Office Manager (Marketing Assistant)
Office Manager (Marketing Assistant)
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Salary Not Disclosed
1 Vacancy
Job Description
About Us:
HUB Financial Services stands out as an industry leader in effectively managing lending risk associated with loan-level collateral for financial institutions. Whether youre dealing withreal estate owned residential real estate commercial real estate auto watercraft RV powersport or equipment portfolios ouroutsourced insurance trackingblanket andimpairment programsare designed to address lending risk comprehensively.
Our commitment to tailoring solutions means we create a unique strategy for each client and portfolio.
Position Summary:
This role requires an individual who is well-organized and is passionate about providing exceptional service to everyone they encounter. The Office Manager reports to the President of Hub Financial Services (HFS) with a dotted line reporting to the Managing Director and HR lead of HFS.Key responsibilities include general office and common area management arranging employee engagement and volunteer events and providing administrative support to the entire office. All tasks and responsibilities must be performed with enthusiasm and optimism.
Scope of Responsibilities:
Manage the Reception desk Monday-Friday 8am-5pm. Answer phone calls and direct calls. Greet visitors and ensure to follow visitor protocols.
Take the lead on internal communications with a minor focus on marketing and style. (sending out email blasts updating internal televisions)
Work with the HFS Business Continuity Chair to support all Business Continuity-related efforts.
Oversee the general cleanliness good order and professional appearance/impressions for the office.
Assist with facility management (i.e. work with building management company as needed).
Ensure the common areas (kitchen and front area) are clean working and stocked.
Communicate with vendors for kitchen appliances/food market.
Provide back-upassistanceto the office mailroom and managers as needed.
Assist in organizing employee engagement events office events and volunteer events.
Maintain inventory of office/breakroom/mail supplies.
Lead the HFS Social Committee team with the goal of engaging both in-office and virtual team members.
Support the President Sales Team and Design Manager in any tasks assigned.
Assist when needed with projects/events.
All other duties assigned.
Desired Skills & Experience:
High attention to detail is required
Skills testing may be required
Experience working with community bank bond / D&O / property and casualty insurance programs is preferred
Above-average telephone techniques and the ability to communicate effectivelywith prospective and existing clients as well as other staff members
Proficiency with Microsoft Office Suite (Word Excel Outlook)
Ability to utilize the companys computer system and software
Ability to understand policy forms and coverage descriptions is preferred
Passion for marketing and branding preferred
Organizational skills required
Physical Demands:
Work Location:
In-office
Schedule:
Monday-Friday 8:00am-5:00pm CT with an hour lunch.
Working Conditions:
A shared office environment with moderate noise levels (e.g. phone conversations typing)
Frequent use of computer monitors keyboard and mouse
Extended viewing of multiple screens for seven or more hours a day.
Extended periods of sitting.
All duties and responsibilities outlined in this position are considered essential job functions and reasonable accommodations will be made to enable individuals with disabilities to perform them. The requirements listed represent the minimum knowledge skills and abilities necessary to perform the job proficiently. This description is not exhaustive and employees may be required to perform other job-related duties as assigned by their supervisor subject to reasonable accommodation.
To perform this job successfully the incumbent must meet the qualifications and perform each essential duty satisfactorily. These qualifications are considered without regard to race religion color sex national origin disability or any other characteristic protected by federal state or local law. If the position requires licensing or certification the incumbent must maintain compliance with all continuing education and other requirements.
Department Office Administration & ClericalRequired Experience: 1-2 years of relevant experienceRequired Travel: NegligibleRequired Education: High school or equivalentHUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity national origin religion age color sex sexual orientation gender identity disability or veterans status or any other characteristic protected by local state or federal laws rules or regulations.
We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process please contact the recruiting team. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.
Required Experience:
IC
Employment Type
Full-Time
