Administrative Spec III- College of Nursing Dean's Office
Administrative Spec III- College of Nursing Dean's Office
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$ 65000 - 75000
1 Vacancy
Job Description
Administrative Spec III- College of Nursing Deans Office
Bachelors degree and five years of relevant experience; or an equivalent combination of education and experience.
The College of Nursing is seeking an experienced Administrative Specialist III to lead a team of support staff and ensure smooth administrative operations across the college. Reporting to the Executive Director of Operations & Strategic Initiatives this role plays a vital part in supporting faculty leadership and key initiatives. Responsibilities include managing daily operations coordinating high-priority activities such as travel and faculty recruitment and serving as a liaison for internal and external stakeholders. The ideal candidate will demonstrate sound judgment discretion and a strong grasp of institutional priorities to represent the college with professionalism and efficiency.
The Administrative Specialist III serves as the lead administrator for a team of support staff within the College of Nursing. This role ensures exceptional administrative operations that support faculty academic and operational leadership and operational initiatives across the college. Reporting directly to the Executive Director of Operations & Strategic Initiatives the incumbent plays a key role in managing daily operations and providing seamless logistical support for high-priority activities such as travel faculty recruitment and operational initiatives.
This role will proactively manage scheduling for key meetings prepare briefing materials and serve as a point of contact for internal and external stakeholders. The position requires sound judgment discretion and a strong understanding of institutional priorities to represent the College of Nursing with professionalism and efficiency.
Administrative Support
- Provide high-level assistance for administrative leadership ensuring seamless execution of daily operations and strategic initiatives.
- Proactively manage complex internal and external meetings ensuring leaders are well-prepared with agendas briefing documents and background materials.
- Coordinate logistics for leadership travel including booking transportation and lodging creating itineraries and collaborating with the colleges Finance team on reimbursements.
- Facilitate communication between leadership and faculty staff university offices and external partners ensuring professionalism clarity and timely follow-up.
Team Leadership and Office Management
- Lead a team of administrative staff supporting departments and programs across the college providing timely feedback coaching and professional development opportunities.
- Set priorities delegate tasks and ensure timely high-quality completion of administrative operations.
- Monitor and improve administrative workflows to enhance operational efficiency and service delivery.
Operational Strategic Support
- Draft edit and format leadership-level reports memos strategic presentations and briefing materials for internal and external audiences ensuring content aligns with the Colleges goals and maintains a professional standard.
- Facilitate communication and collaboration between the Executive Director and external partners faculty staff and university offices acting as a liaison and ensuring effective information flow.
- Maintain a strong understanding of the Colleges priorities projects and relationships to anticipate administrative needs and provide proactive support.
Technology and Property Management
- Coordinate with IT staff to address administrative technology needs.
- Oversee annual inventory and space allocation ensuring compliance with all university policies and procedures.
- Support long-term planning for space utilization equipment replacement and technology upgrades to align with the Colleges strategic growth.
- Monitor building access security protocols and safety compliance including key/card access requests emergency procedures and coordination with facilities and public safety teams.
Other
- Other duties as assigned or needed
$65000-$75000 commensurate with education and experience
Bachelors degree and five years of relevant experience; or an equivalent combination of education and experience.
- Progressively responsible administrative experience preferably in higher education or healthcare setting
- Demonstrated experience leading or supervising teams with proven ability to delegate effectively and foster a collaborative work environment.
- Strong proficiency in Microsoft Office Suite and productivity platforms.
- Proven success in managing complex scheduling coordinating high-level meetings and preparing professional briefing and presentation materials.
- Experience supporting executive leadership and managing sensitive information with discretion and confidentiality.
- Strong organizational skills and attention to detail with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent skills in written and verbal communication..
In order to be considered you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Employment Type
Full-Time
