Spare Parts Installed Base Coordinator
Spare Parts Installed Base Coordinator
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Job Description
Job Title
Spare Parts Installed Base CoordinatorJob Description
Job Title: Spare Parts Installed Base Coordinator
Department: Services-Spare Parts
Location: Marietta GA USA
Job Type: Full-Time
As a subsidiary of Toyota Industries (TICO) Vanderlande North America is enjoying rapid growth and extraordinary market demand. Vanderlande is a global market leader in material handling system manufacture design installation and systems employ the latest in robotic mechanical and software customers are household names in e-commerce package delivery and air transportation. Vanderlandes baggage handling systems move 3.7 billion pieces of luggage around the world per year in other words 10.1 million per day. Its systems are active in 600 airports including 13 of the worlds top 20. More than 39 million parcels are sorted by its systems every day which have been installed for the worlds leading parcel addition many of the largest global e-commerce players and distribution firms have confidence in Vanderlandes efficient and reliable solutions.
Job Summary
We are seeking a detail-oriented and proactive Spare Parts Installed Base Coordinator to support our Spare Parts Team. This role will assist in the creation of initial Spare Parts Lists for new sites manage Installed Base (IB) data integrity and coordinate with Third-Party Suppliers. The ideal candidate thrives in a fast-paced collaborative environment and has a knack for bringing order to complexity.
What Youll Love About this Role
- Being the hero who prevents missing part numbers and mystery claims.
- Playing detective across supplier lists and system records.
- Building bridges between engineering procurement and service teams.
- Seeing your proactive meticulous work reflected in cleaner processes and faster deliveries.
Key Responsibilities
Spare Parts List & Installed Base Activities
- Develop a preliminary Recommended Spare Parts List (RSPL).
- Request and manage third-party supply information.
- Review As Engineered Installed Base and update with third-party supply items.
- Perform data validation to ensure completeness of Installed Base (IB) as it relates to Spare Parts.
- Upload spare parts data into the IB and release post-validation.
- Run Purchase Order (PO) inquiries using Hubble.
- Identify Vanderlande Item Numbers and manage requests for items that need to be created.
- Maintain item control and submit item requests as needed.
- Request a filled-out Project Procurement Parts List (BOM & quotation) from third-party suppliers.
- Create a scoped checklist detailing the third-party spare parts scope.
- Check if existing data is present in IB to prevent duplication.
- Assist in compiling and submitting purchase overviews using the Need to Know checklist.
- Track and document all third-party Recommended Spare Par.
Required Qualifications
- 2 years of experience in spare parts management procurement or operations coordination.
- Strong skills in Excel and data validation practices.
- Customer service experience.
- Excellent attention to detail and organizational skills.
- Clear written and verbal communication abilities.
- Ability to manage multiple requests and meet tight deadlines.
Preferred Qualifications
- Familiarity with ERP or CMMS tools (e.g. Maximo Hubble Oracle JD Edwards-E1).
- Experience with Installed Base (IB) data structures.
- Knowledge of material handling parts
- Knowledge of item master data management and part number identification.
Required Experience:
IC
Employment Type
Full-Time
