Estates Compliance Officer
Estates Compliance Officer
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Job Description
Starting salary:32255 per year
Contract type:Fixed term until 1 December 2026
Grade:3
Location:Edinburgh Inverness or Stirling (with hybrid working)
Working Hours:Monday - Friday 35 hours per week
Interviews:To be held in person at Longmore House Edinburgh week commencing 1 September 2025
You will work within the Asset Management and Compliance Team on the development and ongoing review of policies and procedures relating to asset management and compliance of buildings across the HES estate.
For more information about the post and information about the team please access the full job descriptionfor this post. Please note that if you dont have Office 365 installed on your device this can be opened using your browser.
Benefits of joining us at Historic Environment Scotland
- Enrolment onto a Civil Service Pension scheme 28% employer contribution
- 25 days annual leave pro-rata (increasing to 30 days after 3 years) 11.5 public holidays
- Reimbursement for relevant professional subscriptions
- Support for further education and personal development
- Study leave for work related courses
- Flexible working hours (where appropriate)
- Free entry to all of our properties (with up to three guests)
- Free entry to English Heritage Manx and Cadw properties
Key Responsibilities of this role
Provide project support for the development of policy procedure and supporting systems and documentation.
Writing of policy procedure and associated project documentation.
Dealing with internal stakeholders to establish agreed approaches to manage specific areas of compliance.
Maintain the project files in line with HES information governance standards and project management methodology.
Support colleagues across directorates to ensure that national asset registers and trackers are managed and maintained appropriately to ensure we can demonstrate compliance.
Arrange training for HES staff on specific areas of compliance as identified during project development of associated procedures.
Plan and arrange meetings with various stakeholders ensuring all paperwork and supporting documentation has been distributed and taking minutes when required.
Prepare and issue internal reports showing levels of compliance across the HES estate for various compliance areas.
Support the Asset Compliance Manager and Asset Compliance Lead in delivering the compliance quality assurance programme and reviewing and correcting compliance data.
Raise orders in the procurement system for services and/or equipment required as identified during a project.
Carry out discrete areas of research to support the development of policies and procedures that relate to asset management and contribute to the subsequent writing of these documents.
Monitoring mailboxes and dealing with enquiries.
Key requirements of the role:
In order for you to be successful in this post we will be looking for you to submit a cover letter which addresses how you can meet each of the essential and desirable criteria (in up to 1200 words) using examples of where you have demonstrated these criteria previously. Please ensure that you provide real life examples for each of the criteria to be considered for this post. You can use examples of how you have met this criteria from your work life home life education or volunteer experience.Please read ourCV and Cover Letter Guidancefirst before completing as you will only be eligible for selection if you use examples of how you meet the essential and desirable criteria.
Essential:
Previous experience providing project support working in a project environment or significant administrative experience
Experience with organising and coordinating project meetings and training sessions
Experience using a range of digital applications or systems to review and manage data sets
Excellent attention to detail/accuracy with experience of working with data and generating reports
Self-motivating with the ability to multi-task prioritise and work autonomously to achieve results
Intermediate-level competence in Microsoft packages (ideally SharePoint Word Excel PowerPoint & Teams)
Excellent written and verbal communication skills
Ability to work well with a range of people including project stakeholders
Find out more aboutdesirableskills and experience in our full job description.
We are dedicated to building a workforce which is reflective of diversity within Scotland. We warmly welcome applications from candidates of all backgrounds regardless of age race gender or gender identity religious beliefs marital status sexual orientation disability or support of our Gaelic Language Plan we welcome applications from Gaelic speakers.
We want every candidate to have the best chance to succeed during the recruitment process. If you require your application in an alternative format please reach out to us via email ator call our Head Office at 0 and speak to a member of our People Team.
Please note that at this time we are unfortunately unable to provide sponsorship as part of the recruitment process therefore you must have current right to work in the UK to be considered for a post.
To submit your application online please read our How to Apply followed by Apply Now button to begin your application.
*Due to site maintenance please note that we are currently experiencing problems with issuing notification emails through our recruitment platform. If you have not received notification that your application has been received please email We apologise for any inconvenience caused by this.*
Required Experience:
Unclear Seniority
Employment Type
Full-Time
