Executive Assistant â Real Estate/Investments
Executive Assistant â Real Estate/Investments
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Job Description
Executive Assistant Real Estate/Investments
Bellevue WA (On-site with some flexibility)
Our client a dynamic and fast-growing commercial real estate investment and development firm is seeking a high-level Executive Assistant to support the Director of Investments a Partner-level executive involved in multiple real estate and capital ventures. This is a unique and strategic support role for someone who thrives in a multifaceted environmentjuggling investor relations business administration high-level scheduling and both business and personal logistics across multiple entities.
The ideal candidate is polished resourceful tech-savvy and confident interfacing with high-net-worth (HNW) individuals. Youll play a pivotal role in enabling the executive to scale his business operations by managing day-to-day activities with professionalism discretion and proactivity.
Executive Assistant Responsibilities:
- Own and manage a complex ever-changing calendar and inbox prioritizing meetings and correspondence with limited direction.
- Schedule high-volume meetings with internal and external stakeholders including HNW investors across time zones and business entities.
- Book and manage logistics for both personal and business travel including international itineraries accommodations and transportation.
- Act as liaison between the executive and clients partners and vendorsprofessionally handling emails calls messages and follow-up communication.
- Prepare investor-facing correspondence reports presentations and key documentation with high attention to detail.
- Handle personal tasks and ad hoc requests including errands gift buying event planning and other tasks.
- Oversee and streamline office administration including vendor contracts document management and process improvements.
- Coordinate and support investor events offsites and strategic meetings.
- Stay attuned to emerging technologies AI tools and trends in digital productivityhelping integrate and manage tech solutions to optimize workflow.
Executive Assistant Qualifications:
- 5 years of experience supporting senior-level executives preferably in real estate investments private equity or wealth management.
- Excellent verbal and written communication skills; confident and comfortable speaking with high-level investors.
- Strong judgment and discretion when handling confidential and sensitive information.
- Superior organizational skills attention to detail and ability to manage multiple priorities in a fast-paced environment.
- Tech-forward mindsetcomfortable with AI tools (e.g. ChatGPT) social media platforms and emerging tech.
- Advanced proficiency in Microsoft Office Suite and Apple/Mac systems; familiarity with digital productivity platforms a plus.
- Bachelors degree preferred.
- Experience with international travel coordination is highly desired.
Company Benefits & Culture:
- Medical/Dental/Vision
- Annual bonus
- Employee stock
- 401k with a 3% match
Compensation: $90000 - $110000/year plus bonus (DOE)
Employment Type
Full-Time
