2025-2026 Administrative Assistant III - Socorro High School

JOB TITLE: Socorro High School Administrative Assistant III

SUMMARY OF POSITION/PURPOSE:
To assure the smooth and efficient operation of the school office so that office operations fully support the students educational program.

SUPERVISOR:
Site Administrators

SUPERVISES:
Office Assistants

EDUCATION REQUIRED/PREFERRED:
High School Diploma

EXPERIENCE REQUIRED:
None

EXPERIENCE PREFERRED:
Two years administrative assistant experience

CERTIFICATE/LICENSE:
None

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

1. Runs daily attendance reports.
2. Prints individual student attendance reports.
3. Makes calls to parents regarding absenteeism.
4. Responsible for student daily check out or check in procedures.
5. Keeps all information current for STARS reporting.
6. Compiles data for the STARS reports.
7. Submits STARS attendance reports to the Central Office on a twenty-day basis.
8. Prints form letters to parents for 3 5 and 10 day absences.
9. Notifies parents by telephone when their student has exceeded the attendance policy and is in danger of being dropped.
10. Updates student information in their active files and on the computer.
11. Keeps updates and posts student active files.
12. Keeps Special Education student count current for the school.
13. Assist in the preparation of the end of the year report.
14. Keeps a file of all student activity absences.
15. Keeps records of all drop outs and withdrawals and reasons for their actions.
16. Compiles and submits the ethnicity report.
17. Keeps a file on each student with general information pertaining to that student (e.g. student schedule copies of failure notices report cards notes from parents doctors etc.).
18. Responsible for maintaining records of teacher substitutes.
19. Responsible for seeing that the substitute teacher signs in on time and is taken to the proper classroom.
20. Submits a 20-day substitute report on a monthly basis.
21. Files substitute reports in teacher files.
22. Maintains staff leave requests and compiles the leave report.
23. Maintains time sheet records and submit a monthly record to the Central Office for all non-certified employees.
24. Builds templates for reports that need to be generated on the school computer.
25. Assists with daily office tasks such as answering phones waiting on students and parents writing re-admits.
26. Type correspondence for principal.
27. Completes other tasks as assigned associated with the position

WORKING CONDITIONS AND PHYSICAL EFFORT:
Employees work:

Standing

15%

Inside

98%

Walking

15%

Outside

2%

Sitting

70%

Total

100%

100%

Requirements While Performing Job:

Physical Activity

Daily: Yes/No

Description

Twist: Waist

Yes

Wrist

Yes

Neck/Shoulder

Yes

Stoop bend

Yes

Squat kneel or crawl

Yes

Repetitive motions of hands or wrists

Yes

Run

No

Climb ladders stairs or equipment

No

Ride equipment

No

Walk on uneven terrain

No

Fine finger dexterity

Yes

Manual dexterity

Yes

Reaching above shoulders

Yes

Reaching at shoulder height

Yes

Reaching below shoulders

Yes

Other

Requirements for pushing lifting pulling or carrying obstacles of weight

No. of lbs. from the floor

Push

Pull

Lift

Carry

Frequency: Explain if daily/weekly/monthly/once in a while

0-25

X

X

Daily

26-50

X

X

Weekly

51-150

Above 150

No. of lbs from chest high

0-25

X

X

Weekly

26-50

X

X

Once in a while

51-150

Above 150

No. of lbs. over head

0-25

X

X

Once in a while

26-50

51-150

Above 150

Must be capable of working under unusual conditions such as:

Chemicals skin irritants such as soaps cleaning agents and others

Cold/heat of outside work

Confined spaces such as crawl spaces and other small areas

Contact with the public

Yes

Dampness

Electrical

Explosives flammables gas paint thinners

High work spaces

Machine noise

Yes

Radiation

Sun

Vibration

Protective equipment required

Vision Demand and Capabilities Hearing Demands and Capabilities

Normal night vision

Normal depth perception

X

Normal depth vision

X

Normal color vision

X

Red/Green/Amber color vision

X

Uncorrected Vision

Corrected Vision

X

Hearing essentially normal

X

Some high tone loss

Significant high tone loss

Low tone loss

Other requirements: Corrected hearing

X

KNOWLEDGE SKILLS & ABILITIES REQUIRED:
Receptionist skills including but not limited to answering the telephone; effective communication with parents students and school staff; basic computer skills

PREFERRED:
Proficiency with Microsoft Office Professional Suite

PRIMARY JOB LOCATION:
Socorro High School Front Office

TERMS OF EMPLOYMENT (LENGTH OF CONTRACT):
Board ApprovedCalendar plus extended days

EVALUATION PERFORMED BY:
Site Administration

Socorro Consolidated Schools provides all training required by OSHA to ensure employee safety.

**IF CHOSEN APPLICANT WILL NEED TO RE-APPLY FOR PERMANENT POSITION AT THE END OF THE 2024-2025 ACADEMIC YEAR