Administrative Operations Specialist

POSITION: Operations Specialist
FULLTIME: ASAP - 9/14/26 Assignment
LOCATION: Jacksonville FL (Hybrid 3/2)
SCHEDULE:Monday- Friday; 8:00 AM - 5:00 PMPAY RANGE: $21.03/HR(Exact compensation may vary based on skills experience and location. Base pay information is based on market location.)

JOB DESCRIPTION:

The Business Operations Management group provides multi-disciplinary horizontal support for Wealth Management Operations (WMO) business priorities and deliverables. Within Business Operations Management the Engagement & Support team provides support for a senior leader and business manager to execute on meetings travel and other responsibilities. They partner with the local Site Engagement Team to help plan facilitate and execute employee engagement events. Engagement & Support is looking for a Business Support Lead II that:

Communicates with executives and line management to gather and convey relevant information
Documents accurate messages and handles calls with appropriate judgment
Proactively manages the calendar of multiple stakeholders effectively resolving conflicts that arise in a professional manner
Manages all travel planning and expenses coordinating schedules for executive to maximize time and create efficiencies
Prepares meeting minutes and related meeting documents utilizing written and oral communication skills
Liaises with outside groups to coordinate events where the executive is a corporate chair director or committee member
Has the responsibility of assisting with the planning for WMO employee engagement events in addition to employee engagement events for their senior leader
Support and help facilitate the planning set up and logistics of executive site visits

Skills Required
Adaptability
Administrative Services
Attention to Detail
Collaboration
Oral Communications
Planning
Presentation Skills
Prioritization
Problem Solving
Excellent Written Communication

Proficient in the following tools:
MS Outlook
Webex

WORKING CONDITIONS:

• May on occasion be exposed to loud sounds and distracting noise levels such as from office equipment.
• The ability to lift up to 30lbs
• Use of computers and technology

Here at Canon Recruiting People are our priority and we are committed to Include Diversity in every segment of who we are. It is only through our Diversity we are made a stronger organization and increase our ability to provide top tier candidates that our clients have come to know Canon for. We have an inclusive environment all employees are celebrated for their unique differences. The different perspectives and experiences of our workforce give us the competitive advantage that is essential for success in an ever-changing market. By promoting inclusion with the same enthusiasm we devote to quality and competency and using the experience from a diverse assortment of backgrounds and experiences Canon is able to improve the services and value we deliver to clients employees and customers. At Canon Diversification and Inclusiveness are much more than a corporate ambition; they are a critical component in our daily corporate life.

Canon Recruiting is committed to a diverse and inclusive workplace. Canon Recruiting is an equal opportunity employer and does not discriminate on the basis of race national origin gender gender identity sexual orientation protected veteran status disability age or other legally protected status.

The pay range for this position is listed above. Base pay information is based on market location.
We will consider for employment qualified applicants with arrest and conviction records. Our range of benefits may include health care and 401(k) savings individuals with disabilities who would like to request an accommodation please email