Admin & Fiscal Support Specialist (0097481T) - READVERTISEMENT

READVERTISEMENT

Title: Admin & Fiscal Support Spec

Position Number:T

Hiring Unit: School of Ocean and Earth Science and Technology (SOEST)

Location: UH at Manoa

Date Posted: July 23 2025

Closing Date: August 11 2025

Band: A

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Other Conditions: To begin approximately September 2025. Continuation subject to availability of funds and satisfactory performance.

Duties and Responsibilities (*Denotes essential duties)

1.*Provides administrative support to the Director of Administrative Services (DOAS) in managing the schools Special Fund Research Recharge Center (SRRC) and other auxiliary accounts.

2.*Responsible for reviewing approving and posting of accounts receivables and payables and addressing issues or discrepancies with requisition or appropriate system offices.

3.*Reconciles accounts regularly and monitors account balances informing the Fiscal Manager Director of Administrative Services and/or Principal Investigator of potential issues (i.e. Projected deficits unallowable expenditures etc.).

4.*Provides staff support in procurement including reviewing and approving requisitions purchase orders travel requests & completions departmental checks and p-card transactions in accordance with Federal State and UH policies and procedures.

5.*Assist with the annual renewals of SRRC and other auxiliary accounts.

6.*Participates in training sessions for faculty and staff.

7.*Assists with providing administrative support to other SOEST administrative offices as needed.

duties as assigned

Minimum Qualifications

of a baccalaureate degree in Business Administration Liberal Studies or related field and 0 year(s) of progressively responsible professional experience with responsibilities for fiscal and/or office administration; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

knowledge of principles practices and techniques in the area of fiscal and/or office administration demonstrated by knowledge understanding and ability to apply concepts terminology.

knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with fiscal and/or office administration.

ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in fiscal and/or office administration.

ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.

ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.

ability to operate a personal computer and apply word processing software.

ability to work successfully in an environment with a wide range of personalities and needs while maintaining a positive attitude.

Desirable Qualifications

with the University of Hawaiis policies and procedures.

with State or UH appropriated funding accounts.

with RCUH procurement policies and procedures.

work experience in an academic/university environment.

To Apply:

Click on the Apply button on the top right corner of the screen and attach the required documents. Applicants must submit (1) cover letter indicating how you satisfy the minimum and desirable qualifications (2) resume (3) names and contact information of 3 professional references and (4) copies of transcripts with confidential identifiable information (i.e. social security number birth date etc.) redacted are acceptable but official transcripts will be required at the time of hire.

Incomplete and late applications will not be considered.

Note: If you have not applied for a position before using NeoGov you will need to create an account.

Inquiries: Juanita Andaya; ;

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: