Human Resources Specialist, Senior (Assistant HR Manager,)

Title: Human Resources Specialist Senior (Asst HR Manager)

Position Number:

Hiring Unit: Administrative Affairs Human Resources

Location: Kahului Maui

Date Posted: July 29 2025

Closing Date: August 12 2025

Salary: Salary schedules and placement information

Additional Salary Information: Pay Band B: Minimum $5434/month

Full Time/Part Time: Full Time

Temporary/Permanent: Permanent

Funding: General

Other Conditions:

This is NOT a remote position the job requires in-person work.

In the absence of the Human Resources (HR) Manager this position is responsible for all HR duties and responsibilities as assigned by the Chancellor and or Vice Chancellor of Administrative Affairs.

Duties & Responsibilities:

(**denotes essential functions)

1. **AdviseFaculty and Managementonrecruitmentpoliciesandprocedures including themostappropriatemethodofhiringandcompensatingemployees and analyzing valuating and recommending classification action for positions to be established for vacant positions
2. **Prepare and review all required forms and Position Descriptions (PD) for appropriate Duties and Responsibilities (D&R)
3. **Review and evaluate position advertisements to ensure conformance to established minimum and desirable qualifications D&R salary position title and appropriate position title and format
4. **Assist Faculty and Management toensure thatPDonfileiscurrentappropriate andcomplieswithexisting guidelines and practices
5. **Preparesandprocesses paymentdocumentsandpayrolladjustmentsaccording toUniversitypoliciesandprocedures.
6. **Maintains a computerized personnel payroll database system and updates the current system used by Human Resources
7. **AssistsSupervisorwithimplementinginternalcontrolprocedurestoprovidestatisticaldataandactivitiesto improve the efficiency of operations.
8. Reviews organizationalchartsandfunctionalstatementstoidentify programneeds andrequirementsinassessingclassificationactions.
9. AssistsSupervisorin maintainingpositioncontrolofallappropriated positions forthecampus(includes trackingand monitoring ofreallocationsstatus ofpositions and respective incumbentspositionnumbersandfunding sources)
10. **Assist with vacancy report staffing plan and other personnel-related reports
11. **Assists with auditing Administrative Professional &Technical (APT) Employees online Special Compensation Adjustments and on hiring above the designated new hire procedures
12. **Assists with Employees Union Trust Fund (EUTF) annual open enrollment
13. **Assistswithtrainingstaffonpersonneldocumentpreparationproceduresandotherpersonnel-relatedtraining (onboarding and offboarding).
14. **Responsible for Campus Student employment program (SECE);Supervisesstudenthelpandcoordinatestheirworkassignments.
15. **InterpretsunioncontractualprovisionsUniversityandBoardpoliciesStateandFederalrulesandregulations.
16. **Preparesaudits and coordinates all personnelactions whichincludeestablishing and abolishing positionsnew appointmentssalary changesleavewithor without payandseparations.
17. Reviews select position classification requests to meet and conform to established specification requirements
18. **Assist with all aspects of the campus recruitment process
19. **Responsible for new employee orientation
20. **Responsibleforcoordinating and conductingyearlyinformational sessionsforemployees regarding their benefits.
21. **AssiststheCampus HR Manager intheprovisionoftheColleges HR services and support.
22. **ProvidestechnicalsupportserviceandqualityassuranceofBoard of Regents (BOR)recruitmenttoincludeconformity with establishedguidelinesproperformatting andonlinerecruitment postingbyworking withsupervisors and support staff.
23. **Manages the seniority ranking of civil service employees; temporary assignmentsandemergency hires transfers civil servicelists andlistofunskilled laborer registration.
24. **Assistswiththemanagementoftheday-to-day operations oftheColleges (HR)administrativesupport services.
25. **Provides operational guidance task assignments and timelines to HR staff needed tomeet the Colleges personnelrequirementsand ensures the HR Manager is aware of operational needs and concerns.
26. **Assists with managing operational matters relating to personnel services provision compensation benefits considerations and transactions (e.g. promotions awards) and supportive services (e.g. retirement) for qualified College employees.
27. **Assists with the management of processing civil service appointments by established University civil service temporary rules and regulations and online recruitment system.
28. **CoordinatestheCollegesworkerscompensationandtemporarydisabilityprograms.
29. **Assists with the reporting investigation processing and management of all aspects of the workers compensation and disability programs
30. **Assist with annual Occupational Safety & Health Administration (OSHA) Report
31. **Assist in conducting the program review of the College HR program review
32. **Conduct investigations regarding Equal Employment/Affirmative Action (EEO/AA) discipline Sexual Harassment or other employee-related investigations.
33. **Assists with EEO/AA duties.
34. **Coordinate APT performance evaluations; orient new supervisors on duties.
35. **Coordinate all civil service performance appraisals; orient new supervisors on duties.
36. **Assist with the development and maintenance of the HR Department website
37. Other duties as assigned

Minimum Qualifications:

• Possession of a baccalaureate degree in Business Administration. Public Administration Human Resource Management or related field and four (4) years of progressively responsible professional experience with responsibilities for Human Resources; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

Knowledge Skills and Abilities

1. Considerable working knowledge of principles practices and techniques in the area of Human Resources as demonstrated by the broad knowledge of the full range of pertinent standards and evolving concepts principles and methodologies.
2. Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with Human Resources.
3. Demonstrated ability to resolve wide-ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
4. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by the preparation of reports and other materials.
5. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
6. Demonstrated ability to operate a personal computer and apply word processing software.
7. Demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

Supplemental Minimum Qualifications:

1. Knowledge of the practices and techniques of modern business management.
2. The ability to analyze interpret and use sound logic and judgement in application of a variety ofpersonnel/administrative rulesand regulations.
3. The ability to understand and follow complex oral and written instructions

1. Knowledge of postsecondary institution organization and processes.
2. Knowledge of basic personnelrulesand regulations.
3. Basicknowledge on sexualharassmentpoliciesaffirmative actionpolicies equal employment opportunitypolicies and other personnelrelated policies.
4. Detail oriented and able to handle multiple tasks; able to prioritize multiple duties with demanding deadlines
5. Able to work evenings and weekends as needed.

Inquiries:

Name:UH Maui College Human Resources

Phone:

Email:

INCOMPLETE APPLICATIONS WILLNOTBE CONSIDERED

To Apply:
Click on the Apply button on the top right corner of the screen to complete an application and attach the required addition to the Application applicants must attach the following:

1. Aone- to two-page statementoutlining ways in which you meet the minimum and desirable qualifications;
2. Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services Inc. verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.

• Academic record/grade summaries will NOTbe accepted.
• Diplomas and copies will NOTbe accepted.

1. Resume
2. Three (3) professional references with contact information (including email addresses)
3. Optionalletters of recommendation.

Incomplete applications willNOTbe considered.

NOTE:

• The application will be incomplete if materials are unreadable illegible password protected missing or corrupted; therefore late or incomplete applications will not be considered. All requested documents/information become the property of Maui College and will not be returned.
• Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number date of birth etc.).

If you have not applied for a position before using NEOGOV you will need to create an account.

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: