Clerk IV (Office Manager - CNEI)
Clerk IV (Office Manager - CNEI)
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Job Description
About UMass Amherst
The flagship of the Commonwealth the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access fuel innovation and creativity and share and use its knowledge for the common good. Founded in 1863 UMass Amherst sits on nearly 1450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching research scholarship and creative activity. The institution advances a diverse equitable and inclusive community where everyone feels connected and valuedand thrives and offers a full range of undergraduate graduate and professional degrees across 10 schools and colleges and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental social economic and technological challenges in our world.
Aboutthe ElaineMariebCenter for Nursing and Engineering Innovation
TheMariebCenterestablished in 2021is the home of exciting and promising opportunities to foster interdisciplinary partnerships that bring substantial innovations and scalable solutions to the worlds most pressing healthcare problems. The mission of theMariebCenter is to pioneer innovation through the intersection of nursing engineering and research; unleash the untapped potential of nurses and engineers working together as healthcare innovation leaders and foster the capacity for rapid application of nursing and engineering skillsets to identify issues and realize effective solutions.
Job Summary
The Clerk IV will be workingin collaboration with theMariebCenter for Nursing and Engineering InnovationCo-Directors and is responsiblefor overseeing all day-to-day and strategic operational aspects of theMariebCenter and providing administrative is a temporary 3-year grant funded position. Continued employment is contingent on availability of funding.
Essential Functions
Program Operations
- Act as first point of contact for those interested in Elaine Marieb Center for Nursing and Engineering Innovation work. Able to communicate clearly and professionally with individuals of all backgrounds experiences and needs.
- Maintain departmental email and calendar for the Elaine Marieb Center for Nursing and Engineering Innovation.
- Provide support for the faculty pilot grants. Collect submissions maintain contact with awardees and organize fund dispersal with the business office. Collect and track reports from grant groups.
- Receives and distributes incoming mail memoranda packages etc. to appropriate individuals within the department.
- Ability to work on different tasks within a day to ensure due dates are met.
- Ability to prioritize duties and exhibit excellent communication skills both written and verbal.
- Compose correspondence for routine communications such as requests for information confirmation of meetings etc.
Recordkeeping
- Researches purchasing needs for the center using University resources and facilitates no-bid justifications as needed when shopping in Buyways.
- Expedites graduate and undergraduate student appointments for Center through collaboration with the Deans offices.
- Produces serial reporting from Summit for the Center.
- Manages a corporate card for Center travel and travel reimbursement for the Center members. Makes travel arrangements confirms and provides travel information to travelers. Processes travel reimbursement and maintain files associated with travel.
- Composes edits and compiles correspondence reports memoranda publications and other documents on behalf of the Center when appropriate. Ensures proper electronic files of all correspondence.
- Compiles statistical information to be included in reports of departmental work.
- Maintains productive working relationship with Colleges of Nursing and Engineering and other campus and off-campus offices.
Other Functions
- Performs other related duties as assigned.
Minimum Qualifications (Knowledge Skills Abilities Education Experience Certifications Licensure)
- Three (3) years of full-time or equivalent part-time administrative experience. An associates degree or above may substitute for two (2) years of experience.
- Excellent oral and written communication skills including telephone etiquette proper grammar spelling punctuation and the ability to comprehend and convey information clearly and professionally.
- Strong interpersonal and collaboration skills with the ability to work effectively with internal and external constituents in a diverse community maintaining harmonious working relationships.
- Proven ability to handle confidential materials with discretion and exercise sound independent judgment in managing sensitive issues and prioritizing communications.
- Highly organized and detail-oriented with the ability to manage multiple complex tasks simultaneously in a fast-paced environment with frequent interruptions.
- Demonstrated ability to plan prioritize and follow through on assignments independently while meeting deadlines and maintaining accuracy.
- Proficient in general office practices including maintaining records compiling information and performing basic bookkeeping functions.
- Advanced computer skills including Microsoft Office Suite (Word Excel Outlook PowerPoint) shared file systems (e.g. Teams OneDrive) and standard office equipment; quick to learn new software tools.
- Strong understanding of institutional policies procedures and compliance requirements across departments and campuses.
Preferred Qualifications (Knowledge Skills Abilities Education Experience Certifications Licensure)
- Experience in program administration academic administration business administration or a related field.
- Knowledge of specific Center Nursing Engineering and University academic and administrative policies travel policies procedures and operations.
- Knowledge of specific hardware and software in use by the Center and University.
Physical Demands/Working Conditions
Typical office environment.
Additional Details
Attendance at training sessions for professional skills as needed.
Work Schedule
- Flexible Monday - Friday; 8am - 4pm;.37.5 hours/week.
- This is a temporary 3-year grant funded position. Continued employment is contingent on availability of funding.
Salary Information
USA/MTA Non-Exempt Grade 13.
Special Instructions to Applicants
Along with the application please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references.
The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.
Required Experience:
IC
Employment Type
Full-Time
