Deanâs Office Assistant
Deanâs Office Assistant
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1 Vacancy
Job Description
Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.
Position Title:
Deans Office AssistantJob Category:
University StaffEmployment Type:
RegularJob Profile:
Administrative Assistant IIPosition Summary:
The Deans Office Assistant is the face of the College for those who are seeking to interact with the Dean Assistant Dean Director of Platteville Distance Engineering and the College of EMS Business Manager. This individual will work with professional staff faculty students donors local business owners visitors and other Universities of Wisconsin representatives.
The Deans Office Assistant must have strong technical aptitude with the ability to learn new systems quickly and troubleshoot minor technical problems. Additionally the Deans Office Assistant must possess strong interpersonal skills and a polished demeanor suitable for client-facing or executive-level interactions. This role begins at $19.00 per hour and is commensurate with experience.
Key Job Responsibilities:
Provide primary administrative support to the Dean and Deans Office personnel.
Manage telephone communications is a gatekeeper for visitors and appointments troubleshoots and resolves problems and questions escalates complex matters.
Day-to-day management of supplies equipment and facilities to include maintenance inventory management room reservations and related activities.
Maintain Deans calendar as well as organize and facilitate meetings and appointments.
Compose and format written materials and official correspondence for the office; screen evaluate and respond to incoming and outgoing communications as needed.
Assist with event planning college meetings and executive council meetings which includes coordination of dates times venues attendance agendas and catering.
Assist with content development for college communications and publications including meeting presentations social media newsletters annual report GEODE digital screens etc.
Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations.
Assist with travel arrangements and expense reports.
Other duties as assigned.
What Youll Need to Succeed:
High school diploma
Five years of administrative experience or post-secondary degree
Proficiency in Microsoft Outlook including calendar and meeting management
Proficiency in Microsoft Excel including the ability to manipulate and analyze data using functions formulas sorting and filtering and basic data visualization tools (e.g. charts and graphs)
Demonstrated ability to learn new digital tools and platforms independently and apply them effectively to support work tasks and projects
Strong organization skills and attention to detail
Excellent customer service and verbal and written communication skills
Ability to work independently
Why Its Great to be a Pioneer:
Application Deadline:
Application priority deadline is August 11 will be accepted until the position has been filled.
How to Apply:
The following documents are required for applicant consideration:
Letter of application addressing all required qualifications
A current resume
Contact information (name telephone number and email address) for 3 professional references.
Additional documents as needed
For questions regarding this position please contact:
Legal Notices and Important Information:
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University ensures physical accessibility to work environments for persons with disabilities and will provided reasonable accommodations to ensure equal access to employment. Upon request the University will provide reasonable accommodations for religious observances and practices.
The University is committed to a program of affirmative action for women racial minorities persons with disabilities disabled veterans and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources.
Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination an environment that fosters mutual respect recognizes the dignity and worth of all people and promotes to the fullest equal employment opportunity through affirmative action.
In compliance with the Clery Act of 1998 the University of Wisconsin-PlattevilleAnnual Security & Annual Fire Safety Reportis available for review. Call the UW-Platteville Campus Police Office at608.342.1584for a paper copy of the annual report.
The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released.See Wis. Stat. . 19.36(7).
EEO Statement:
Qualified applicants will receive consideration for employment without regard to color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.
Required Postings:
Employment Type
Full-Time
