Office Manager
Office Manager
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Job Description
Overview
Office Manager
Westwood Professional Services Inc.
Westwood Professional Services Inc.is seeking an Office Manager to join our team! Westwood has a highly experienced and dynamic team of individuals dedicated to providing high-level professional services to our clients. The office manager will be responsible for providing oversight of the day-to-day administrative operations of the office. Facilitate and deliver on a variety of administrative services. Assure that the office is functioning in a healthy productive manner.
Duties and Responsibilities
Prepare monitor and manage variable expense budgets for the office (ex: office supplies employee relations).
Manage office Giving Back budget and activities.
Assist in shaping the culture of the office and modeling Westwoods core values.
Disperse information and updates to local staff at monthly town hall meetings.
Manage the activities performance and training of local Administrative Assistant.
Ensure the front desk is staffed and phone calls are covered during business hours.
Welcome and create a tone of professionalism for office visitors (employees clients vendors etc.).
Work with divisions to offer a seamless onboarding experience for all new hires and promotions within the office.
Solicit select and manage office vendors and suppliers as directed by the Business Administrator.
Work with local leadership to help coordinate internal meetings and meetings with clients.
Responsible for event coordination within the office.
Provide expert subject matter assistance to all staff on the Vantagepoint/Deltek ERP system.
Work with Business Administrator to facilitate IT service and support for the office.
Ensure the office is represented within Westwoods Safety and Health & Wellness groups.
Monitor office space and seating status working with division leadership.
Other duties as assigned by the Business Administrator and Regional Office Manager.
Required Experience (Text Only)
Effective written and verbal communication is necessary.
Ability to utilize critical thinking and judgment to resolve problems and issues independently.
Ability to multi-task work under pressure and meet deadlines.
Strong organizational skills with the ability to independently and proactively manage multiple projects/assignments determine and set job priorities and work with limited/direct supervision.
Handle confidential and non-routine information.
Adapt to ever changing work environments.
Proficient with Microsoft Office Suite
Compensation Range Minimum
Compensation Range Maximum
About Westwood Professional Services Inc. (Westwood)
At Westwood our purpose is to create a better world for people through our work. We transform the energy grid design resilient infrastructure and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation we stand at the forefront of our industry dedicated to understanding the unique needs of the markets we serve.
Our approach revolves around people. We are committed to building a culture that attracts retains and develops high performers. Our team values relationships innovation dedication initiative and growth. We believe fostering a collaborative One Team mentality yields superior outcomes
in everything we do.
We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision. We are partners in our clients success driving to provide solutions that make a lasting difference. Safety sustainability and operational excellence are not just facets of our work; they are intrinsic to our identity guiding every decision we make.
We are deeply invested in the communities we serve. Through our projects and giving-back initiatives we enrich the lives of those we serve engage others within our industry and create a lasting impact on communities around the world. To us success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.
Join us in creating a better world.
In 2024 Zweig Group ranked Westwood nationally at #13 and #40 respectively on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood one national 1st place award for Marketing Excellence. Westwood was recently recognized as #83 in the ENR Top 500 Firms in 2024. The firm consistently ranks on the industrys top 25 lists and receives recognition for its involvement in award-winning projects nationwide.
Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training
Required Experience:
IC
Employment Type
Full-Time
