Preparedness Coordinator - Extra Help

The Oxnard Fire Department Emergency Services Division is searching for a part-time Preparedness Coordinator. This position supports the Emergency Manager by conducting community presentations engaging in outreach events and providing bilingual (English and Spanish) educational materials to enhance community preparedness and resilience. This role involves interacting with diverse audiences distributing information and fostering strong community relationships to improve awareness and participation in emergency preparedness programs.

WHAT YOULL DO:

• Deliver engaging emergency preparedness presentations in both English and Spanish to a wide range of audiences including schools neighborhood groups and local organizations.

• Represent the City at community events by staffing outreach booths sharing resources and answering questions related to emergency preparedness.

• Develop and translate culturally relevant outreach materials to ensure accessibility for Spanish-speaking residents.

• Provide administrative and logistical support to the Emergency Manager including answering phone calls assisting with inventory management tracking outreach activities maintaining program records and helping coordinate events and trainings.

• Monitor and document community participation feedback and program impact to support program evaluation and reporting.

• Perform other related duties as assigned.

(This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)

• Provides complex administrative support assists in providing management analysis work and/or oversees administrative or fiscal support operations of assigned unit. May serve as a lead worker assigning work and monitoring work completion; or may supervise staff.

• Oversees and provides support in the review analysis and processing of transactions related to assignment area.

• Reviews and resolves issues and complaints; facilitates collaborative efforts and effective resource utilization; interfaces with internal and external stakeholders to provide quality service and support related to assigned area.

• Performs research gathers pertinent information tracks and analyzes data and prepares reports and documents; may prepare agenda items; maintains financial and business reports; assists with procuring goods and services; monitors maintains and reviews operating expenses account assignments and/or budget reporting.

• Maintains and oversees the maintenance of databases website content files records and/or departmental documentation; ensures adherence with records retention policies and procedures.

• Performs other duties of a similar nature and level as assigned.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Positions assigned toFire Outreach supportmay be responsible for:

• Researching collecting and compiling data;

• Conduct door-to-door community outreach;

• Prepare and maintain administrative materials for Community Emergency Response Team (CERT) classes including sign-in sheets certificates and phone reminders for participants;

• Assist with inventory management of emergency supplies;

• Answer phone calls and respond to public inquiries related to emergency preparedness

• Serve as a point of contact for preparedness inquiries.

The following are the minimumqualifications necessary for entry into the classification:

EDUCATION AND EXPERIENCE:

• High School Diploma or GED and five (5) years of related experience including three (3) years advanced administrative support customer service and paraprofessional analytical work comparable to an Administrative Services Specialist Senior in area of assignment;OR
• Associates degree (or 60 units) in a related field such as business administration and three (3) years advanced administrative support customer service and paraprofessional analytical work comparable to an Administrative Services Specialist Senior in area of assignment
  
  

LICENSING/CERTIFICATIONS:

• Valid Class C California Drivers License may be required

• Bilingual in Spanish is required

• Must be able to effectively communicate in English both orally and in writing

Salary will be dependent on experience and qualifications.

Extra Help employees are at-will and are not provided any benefits other than those required bystate or federal law.

APPLICATION PROCESS:

• Submit NEOGOV/Government Jobs on-line application.

• Complete and submit responses to the supplemental questions if required.

• Upload resume cover letter proof of degree (transcript) or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state see my resume or see my personnel file are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other temporary assignments.

NOTE:For most positions the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance effective communication skills and development of effective working relationships are requirements of all positions.

Employees are required to participate in the Citys direct deposit plan and are paid on a bi-weekly basis.

Pursuant to California Government Code Section 3100 all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY:The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race color religion sex national origin age marital status medical condition disability or sexual orientation.

REASONABLE ACCOMMODATION:The City of Oxnard makes reasonable accommodation for individuals/people with disabilities.If you believe you require special arrangements to participate in the testing process you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT:On the first day of employment new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986 as amended. The City participates in E-Verify and will provide the federal government with you. Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify please contact DHS. you have any questions regarding this recruitment please contactBrenna Perteet at .