Program Assistant
Program Assistant
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Job Description
Job Title
Program AssistantAgency
Texas A&M University Health Science CenterDepartment
College Of NursingProposed Minimum Salary
CommensurateJob Location
Bryan TexasJob Type
StaffJob Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect Excellence Leadership Loyalty Integrity and Selfless Service.
Who we are
As one of the fastest-growing academic health centers in the nation Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education innovative research and team-based health care delivery.
What we want
The Program Assistant under general supervision provides support including planning development and implementation of the assigned programs. Supports the CPRIT (Cancer Prevention and Research Institute of Texas) grant through the College of Nursing clinics providing cancer screenings and HPV vaccinations for low-income women throughout central Texas.
What you need to know
Salary: will be commensurate based on the selected hires education and experience.
Special Instructions: A cover letter resume and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.
Please note: This position is grant funded; future employment may be contingent upon future funding.
Qualifications
Required Education
Bachelors degree or equivalent combination of education and experience.
Required Licenses and Certifications
Texas Drivers License (Driving a State of Texas vehicle is required)
Preferred Qualifications
Bilingual English/Spanish strongly preferred
General understanding of medical terms and processes
General understanding of clinic environments
Knowledge Skills and Abilities
Ability to multitask and work cooperatively with others.
Knowledge of word processing spreadsheet and database applications.
Verbal and written communication skills.
Responsibilities
Program Coordination and Administration
Assists in the coordination of the CPRIT program.
Assists with committee meetings and materials.
Researches and recommends changes to existing programs.
Assists in the development of proposals for program funding and support.
Plans schedules and implements CPRIT clinics including set-up and breakdown
Assists in the creation and distribution of program materials.
Program Budget Inventory Records and Resource Management
Tracks and monitors an accurate program budget and inventory of items purchased with grant funds.
Maintains program records and databases and compiles program statistics.
Assists with the purchasing of necessary equipment materials and supplies to support the clinic
Creates establishes and maintains program files databases correspondence and program materials.
Program Communication and Support
Serves as a first point of contact for program information and coordinates responses to requests for program information.
Prepares and assists program correspondence including clinic communications patient inquiries appointment reminders and marketing efforts
Maintains a CPRIT program calendar and distribution list associated with clinics
Handles patient information in a HIPAA-compliant manner
Event Coordination and Logistics
Coordinates logistics and travel for program seminars workshops orientations and other special events.
Ensures timely and effective communication regarding event schedules and requirements.
May develop and update training materials and deliver training sessions.
Drives State of Texas vehicle as needed.
Why Texas A&M University
We are a prestigious university with strong traditions Core Values and a community of caring and collaboration. Amenities associated with a major university such as sporting and cultural events state-of-the-art recreation facilities the Bush Library and Museum and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical prescription drug dental vision life and AD&D flexible spending accounts and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month
Automatic enrollment in theTeacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to freeLinkedIn Learningtraining webinars and limited financial support to attend conferences workshops and more
Educational release time and tuition assistancefor completing a degree while a Texas A&M employee
Living Well a program at Texas A&M that has been built by employees for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Employment Type
Full-Time
