Executive Assistant
Executive Assistant
Posted on :
31-07-2025
Employer Active
1 Vacancy
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Job Description
Executive Assistant
16 Month W2 Contract
San Jose CA
Heres how youll make an impact on the team:
- Organize department communications and key events
- Manage calendar and travel to help drive maximum effectiveness all while coordinating complex travel arrangements and successfully handling last minute changes
- Assist with scheduling group meetings
- Coordinate special projects and large meetings with internal and external individuals Organize quarterly all hands meetings and semi-annual team building events
- Compile and publish weekly senior staff minutes and group updates
- Maintain up to date organizational charts contact lists and email alias lists
- Assist staff with travel coordination when required. Plan and schedule group off-sites
- Arrange job candidate interviews and ensure smooth transitions for all new hires by obtaining office space computer systems and accounts and managing all related work requests
- Process forms including expense reports change of status employment requisitions contractor time cards and IS and Facilities work requests
- Perform general office Administrative duties such as ordering supplies and equipment
- Assist with audio visual and video and web conferencing when needed
- Manage all open purchase orders
- Work with vendors and project managers to ensure billing occurs in timely manner and that project scope changes are considered and accounted for
- Comply with Adobe policies and procedures and utilize Adobe Contracts Management system for all departmental purchases
Heres what youll need to be successful in this role:
- High School Graduate
- Positive can-do attitude no ego - willing to follow through and do what it takes to get the job done
- Team player Ability to communicate in a clear and concise way
- Ability to remain flexible embrace change and manage uncertainty all while thriving in fast-paced environment
- Exceptional ability to multi-task prioritize and work under critical deadlines and manage workload with little direction
- Strong organizational skills attention to detail and timely follow-through
- Desire to constantly look for opportunities to create systems checklists and approaches to make things run more smoothly
- Ownership of the outcome - even when there is a lack of full control ability to see it through until it is completed
- Manage time effectively and proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines
- Excellent written and interpersonal communication skills
Pay Range:
$43.00 - $46.78/hour
Benefits That Matter to You:
- NextDeavor offers health vision and dental benefits for contract employees
- Paid sick leave eligibility is contingent on state of residence
- Optional 401k Plan (excludes employer match)
Ready to take the next step Apply today and be part of a team that transforms businesses and fuels growth!
Employment Type
Contract
Key Skills
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