Office Administrator
Office Administrator
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Job Description
THE FIRM
As a leading international law firm we are dedicated to excellence through impactful communication collaboration and community involvement. Our company culture has earned us one of the 100 Best Companies to Work For for 26 consecutive years. This honor along with many others highlights our commitment to innovation and professional development. At Alston & Bird LLP our foundation is made of trust reliability and compassion.
JOB DESCRIPTION
Alston & Bird is seeking a dynamic and experienced Office Administrator to lead the daily operations of our 50-lawyer Dallas office with additional oversight of our Chicago office. This role includes occasional travel and offers a unique opportunity to support two vibrant and growing locations. This role reports to theChief Human Resources Officerand thelocal Partner-in-Charge and is responsible for ensuring that attorneys and legal staff have the administrative support needed to deliver high-quality legal services. The Office Administrator oversees local HR finance IT facilities and general office management aligning operational functions with the firms strategic goals.
ESSENTIAL DUTIES
Partner with leadership to ensure smooth day-to-day office operations and a positive work environment.
Oversee local human resources functions in collaboration with the HR department including:
Recruitment and onboarding
Employee relations and engagement
Benefits administration and compliance
Performance management and professional development
Leave management and disciplinary processes
Manage office facilities and vendor relationships including:
Space planning and maintenance
Office supply procurement
Safety and emergency preparedness programs
Promote and coordinate community engagement and volunteer initiatives.
Foster open communication across departments and serve as a liaison between staff and leadership.
Support diversity equity and inclusion initiatives in collaboration with internal committees.
Attend regular administrative leadership meetings and contribute to firm-wide initiatives.
Coordinate onboarding and offboarding processes for attorneys and staff.
Liaise with IT HR and Finance departments to ensure seamless internal operations.
Maintain office policies and procedures ensuring compliance with firm standards and legal regulations.
Organize internal meetings events and training sessions.
Monitor and manage office budgets expenses and billing processes.
Serve as a point of contact for building management and external service providers.
Support attorneys with administrative tasks as needed including document management and scheduling.
SKILLS NEEDED TO BE SUCCESSFUL
Ability to work in a professional and collegial manner with attorneys paralegals professional and administrative staff
Strong leadership and team management skills.
Excellent organizational communication and problem-solving abilities.
Proficiency in Microsoft Office Suite and legal practice management software.
Ability to handle confidential information with discretion.
EDUCATION AND EXPERIENCE
Bachelors degree preferred.
Minimum of 5 years of experience in office administration preferably in a professional services environment.
Strong background in human resources and operational management.
Excellent interpersonal organizational and communication skills.
Ability to manage multiple priorities and work collaboratively across teams.
WHY JOIN US
Competitive compensation and benefits.
Collaborative and inclusive culture.
Opportunities for professional development.
Centrally located office with modern amenities.
EQUAL OPPORTUNITY EMPLOYER
Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal state or local law. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law on the basis of race color religion sex age sexual orientation gender identity and/or expression national origin veteran status or disability in relation to our recruiting hiring and promoting practices.
The statements contained in this position description are not necessarily all-inclusive additional duties and responsibilities may be assigned and requirements may vary from time to time.
Professional business references and a background screening will be required for all final applicants selected for a position.
If you need assistance or an accommodation due to a disability you may contact.
Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter search firm or employment agency you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
