Administrative Assistant - Manufacturing

About Pierce an Oshkosh company

At Pierce Manufacturing we build trucks that protect people and communities around the world. To our team there is no room for anything less than providing the absolute best. Since 1913 building truck bodies on Model T Ford chassis in an old converted church has evolved to creating highly customized carefully designed and engineering pumpers aerials tankers and rescue units that have no equal. Today youll find more than 30000 Pierce apparatuses on the road that are making a difference in peoples lives every day. To us every step in the process of building our trucks is personal. From innovation and expertise to the customization and service. Our trucks are designed to perform under the toughest conditions.

The Administrative Assistant supports the Manufacturing Engineering Operations and Facilities & Maintenance teams by performing a wide variety of essential administrative data entry and coordination duties. This individual will work on-site supporting day-to-day administrative functions that directly impact manufacturing operations. The ideal candidate will be highly organized attentive to detail and capable of working both independently and collaboratively in a fast-paced dynamic production environment. The Administrative Assistant must be comfortable navigating a manufacturing floor environment while maintaining accuracy in high-volume data handling and interdepartmental communications.

YOUR IMPACT:
These duties are not meant to be all-inclusive and other duties may be assigned.

• Perform high-volume detailed data entry tasks using information pulled from internal systems such as our ERP system and Excel; ensure accuracy and timely completion to support operational workflows.
• Coordinate daily responsibilities and shared tasks with other administrative team members supporting functions across Operations Manufacturing and Facilities.
• Maintain and update maintenance tracking spreadsheets and daily safety check logs for Facilities and Maintenance; ensure accurate and timely data entry.
• Support the Facilities Contractor Program by managing documentation for third-party contractors including insurance verification training confirmation and NDAs.
• Process and enter requisitions in our ERP system on supplier invoices ensuring compliance with Accounts Payable and procurement workflows.
• Assist with supplies ordering for designated departments (e.g. paper office items safety gear).
• Participate in data entry and tracking of parts-related discrepancies and resolution codes via RPS Excel spreadsheets.
• Provide kitting support when needed to improve efficiency of production areas (ensuring high-usage parts are placed at point-of-use).
• Collaborate with plant-level stakeholders (e.g. Process Technicians Maintenance Engineering) to provide timely administrative support and process coordination.
• Demonstrate strong communication and interpersonal skills working across functions in a fast-paced and collaborative plant setting.
• Wear PPE (safety glasses vests steel-toe shoes) when on the manufacturing floor as required.

MINIMUM QUALIFICATIONS:

• High School Diploma or GED.
• Three (3) or more years administrative support experience.

STANDOUT QUALIFICATIONS:

• Proficient with the Microsoft Suite: Excel Outlook PowerPoint Word etc.
• Ability to work independently with minimal supervision. High degree of initiative follow-through and organizational skills.
• Excellent interpersonal communication (verbal and written) and collaboration skills.
• Ability to interface with personnel at all levels directly or virtually.
• Ability to manage confidential data.

WORKING CONDITIONS:

Work Location: On-site at the ASY plant in a cubicle area above the quality department.
Environment: Shared space; temperature-controlled. May involve light foot traffic across the manufacturing floor.

Physical Demands:
Frequent Sitting Hearing Talking Visual Typing;
Seldom Standing Walking/Running Reaching Climbing Driving Bending/Kneeling Fine Dexterity Manual Dexterity;
Upper Extremity Repetitive Motion.
Must wear steel-toe shoes safety glasses and vests when on the production floor.

Pay Range:

Oshkosh is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability for any part of the employment process please contact us at

Oshkosh Corporation is a merit-based Equal Opportunity opportunities are open for application to all qualified individuals and selection decisions are made without regard to race color religion sex national origin age disability veteran status or other protected characteristic. To the extent that information is provided or collected regarding categories as provided by law it will in no way affect the decision regarding an employment application.

Oshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with Oshkosh Corporations legal duty to furnish information.

Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be U.S. Persons as defined in these regulations. Generally a U.S. Person is a U.S. citizen lawful permanent resident or an individual who has been admitted as a refugee or granted asylum.