Accounts Payable

Tasks and Duties

Review all service provider invoices for appropriate documentation provisions and approval prior to payment

Ensure proper and timely entry of invoices expense reports check requests etc. into financial systems

Monitor and manage accounts including statement reconciliation to ensure the timely payment of all open invoices.

Review data to identify unresolved payment issues gaps in internal and external processes and payment trends.

Proactively identify challenges in our payment and billing processes and assist the network in developing action plans to improve.

Provide visibility to high-risk areas and issues.

Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding

integrity and pride.

Effective communication with each vendor service provider and district on all open invoices with escalations on items that are at-risk or past due.

Build and maintain strong collaborative relations with vendors and the internal network.

Update internal systems with detailed notes listing actions and timely follow-up.

Ensure service provider profiles are kept current and reflect corporate requirements

Respond to all service provider inquiries and reconcile vendor statements monthly and quarterly.

Research reconcile and resolve invoice discrepancies

Responsible for check research and stop payment requests as outlined

Accountable for check stock and check security

Assist with month end closing by identifying any necessary reclassifications and accruals

Assist with other projects ad-hoc data analysis and other tasks as assigned by the management team.

Understanding of Expeditors systems to easily navigate resolve issues and perform outlined responsibilities

Display willingness without request to aid and assist team members

Works with internal customers in Operations to provide support and assist with cost accounting and billing

Knowledge of Expeditors internal billing processes and accounting systems and minimum one year of relevant experience in Accounting and/or industry

Technically proficient and have strong accounting analytical financial modeling and research skills

Excellent organization skills and detailed-oriented

Motivated self-starter and work with urgency

Ability to thrive in a fast-paced and dynamic environment Proficient in MS Office applications (specifically Excel) and financial query tools (Hyperion Financial Management is a plus)

Excellent written and oral English communication skills Experience working with the Microsoft Word Excel OneNote and Outlook

WHAT WE EXPECT FROM YOU:

Expeditors Key Performance Expectations:

Exceptional Customer Service:

Exceeds customer expectations by anticipating understanding and meeting needs. Is proactive and when issues arise is timely and resolute in solving problems including escalating to management when necessary. Builds rapport and exhibits empathy during interactions and consistently strives to improve customer satisfaction with customers. (This skill expectation applies both externally (customers service providers) and internally (other Expeditors offices/employees).

Job Execution:

Consistently completes quality work that matches job expectations. Is committed to operational excellence and continuous improvement for own job function and across the network. All activities are compliant with company policies/procedures and code of business conduct and with government regulations.

Reliability:

Consistently meets deadlines. Is punctual and can be relied on for planning purposes. Is organized manages own time effectively and can prioritize.

Collaboration:

Displays a willingness to accomplish not only his/her own job responsibilities without the need for constant prodding but is willing without request to aid and assist others to the benefit of the company and/or customers. Works in harmony with superiors and fellow workers without incident or delay.

Communication:

Effectively listens to others and communicates (verbal and written) in a professional manner both internally and externally. Provides relevant and timely information to co-workers customers and service providers. Answers phone calls and responds to voicemails emails and other communication according to Expeditors standards.

Culture:

Exhibits and promotes the companys 10 cultural attributes: Appearance Attitude Confidence Curiosity Excellence Integrity Pride Resolute Sense of Humor and Visionary.

Personal Growth and Development:

Participates in training within the companys guidelines completing at least 52 hours of relevant training per year. Completes required training in a timely manner with minimal reminders. Pursues professional development goals for self including participating in a development plan as appropriate.

Qualifications :

• Bachlors Degree
• Strong analytical skills
• Detail-oriented
• Outstanding organizational skills
• Ability to communicate clearly both verbally and through email
• Intermediate level Microsoft Excel
• 10 Key by touch

Additional Information :

• Paid Vacation Holiday Sick Time
• Health Plan: Medical Prescription Drug Dental and Vision
• Life and Long-Term Disability Insurance
• 401(k) Retirement Savings Plan (US only)
• Employee Stock Purchase Plan
• Training and Personnel Development Program
• Up to 26 work from home days annually
• Salary: $48000 to $52000

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time