Administrative Assistant 4 WAE - TL/Lit
Administrative Assistant 4 WAE - TL/Lit
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Job Description
About this Job
**This is a WAE part-time position located in Baton Rouge LA**
Office of Teaching & Learning - Literacy
Job Focus Area
At the LDOE Division of Literacy we believe that all Louisiana Students will have improved literacy outcomes through high quality instruction and interactions by a highly-effective teacher supported by leaders and families
Were looking for an Administrative Assistant 4 to support the Division of Literacy by managing communication and coordination needs that keep our work organized and moving forward. This role serves as a key point of contact responding to information requests and helping to schedule and prepare for literacy meetings and events. The Administrative Assistant 4 will also compile reports prepare meeting materials track contracts monitor expenditures and assist with special projects that support the divisions goals.
Preferred Experience:- Strong attention to detail
- Proficiency in Google Workspace (Docs Sheets Slides and Drive)
- Excellent written communication skills
- Initiative and ownership of tasks and workstreams
- Flexibility and adaptability in response to changing priorities
- Strong organizational and time management skills
- Ability to manage multiple tasks and deadlines simultaneously
- Experience with scheduling and coordinating meetings or events
- Comfortable compiling and synthesizing information from multiple sources
- Ability to work both independently and collaboratively
- Familiarity with budget tracking or contract processing is a plus
- Discretion when handling sensitive or confidential information
- Ability to adjust plans expectations and behaviors in response to change
Minimum Qualifications
- Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here.
Job Duties and Other Information
Job Duties:
The Administrative Assistant 4 in the Division of Literacy will:- Respond to requests for information including emails received in division inboxes.
- Manage scheduling requests and coordinates calendars.
- Serve as a liaison between the supervisor and internal staff members.
- Compile and type special reports by gathering relevant information from reports documents correspondence and electronic files.
- Secure and/or prepare meeting locations for various literacy-related events.
- Prepare materials for meetings including agendas handouts and binders.
- May attend meetings and transcribe minutes as needed.
- May draft contracts obtain necessary signatures and track contracts through the approval process.
- Monitor expenditures and ensure compliance with budgetary guidelines and policies.
- Assist in implementing special projects aligned with the goals of the Division of Literacy.
- Performs other duties as assigned by the supervisor and/or Deputy Superintendent of Teaching and Learning.
Position-Specific Details:
Appointment Type: This is a part-time position and is not eligible for benefits or paid holidays and has a limit to the number of hours worked (maximum of 1245 hours) in a 12 month period beginning with the first day of employment. The hours belong to the employee and any available hours follow the employee.
Work Schedule:Work days and hours to be determined.
Compensation:The salary offered will be determined based on qualifications and experience.
**Note regarding the advertised pay range:The maximum amounts listed are the maximum salary amounts a person can make over their career and notthe maximum amount we are allowed to pay a new hire.
How To Apply:No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for this job title must be included in the application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:For further information about this vacancy contact:
Louisiana Department of Education Human Resources
PO Box 94064
Baton Rouge LA 70804
Louisiana is a State As a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.
Employment Type
Unclear
