US&R Warehouse & Logistics Specialist - Part Time

The Orange County Fire Authority California Task Force 5 (CA-TF5) is currently recruiting for the position of Warehouse & Logistics Specialist. This is a part-time benefited position. Successful candidates will be placed on an eligibility list which will be used to fill current and future vacancies.

CLASS SUMMARY:

Under general supervision performs logistical functions involving preparing coordinating and maintaining the OCFAs Urban Search and Rescue (US&R) Task Force equipment cache in an appropriate state of readiness for immediate deployment; receives stores and issues a variety of specialized fire and emergency supplies materials and equipment; transports and stocks inventory; operates vehicles and performs minor upkeep; maintains the US&R warehouse; supports local training classes and emergency incidents; may deploy with the US&R Task Force to emergency incidents; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS:

This is a fully qualified journey-level stand-alone classification. Positions at this level are distinguished by the performance of the full range of duties as assigned working independently and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This class is distinguished from the Service Center Technician classes in that the latter classes do not travel to disaster sites around the United States with the US&R Task Force nor perform extensive fabrication of equipment for OCFA apparatus.

Receives general supervision from a Fire Battalion Chief (US&R Program Manager).

Exercises no direct supervision over staff.

SCHEDULE OF EVENTS:

Last day to apply: Monday August 11 2025 at 11:59 pm

Oral Interviews: Week of August 25 2025

Selection Interview: TBD

Hire Date: TBD

Management reserves the right to add modify change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Maintains US&R Task Force equipment cache in a state of readiness; schedules and/or performs maintenance on equipment as needed including generators SCBA equipment oxygen cylinders and batteries; researches new equipment purchases or recommends the purchases of new items to support augment or replace aging items in the cache.
• Records and maintains computer and hard copy records for US&R supplies equipment and maintenance activities.
• Maintains US&R Task Force member database including contact information required training certifications and other information required by Federal Emergency Management Agency (FEMA).
• Researches and prepares specifications and purchase requests for US&R Personal Protective Equipment (PPE) and clothing; outfits new US&R team members with PPE and clothing; cleans maintains and organizes US&R clothing stock in specified storage location.
• Receives inspects accepts and stores a variety of supplies materials and equipment including specialized fire and emergency supplies and equipment; packages goods for shipment and organizes materials for deliveries.
• Issues a variety of materials tools and equipment to US&R team members; exchanges damaged expired or non-functioning equipment received from US&R team members.
• Performs inventory on US&R Task Force supplies materials and equipment as required.
• Maintains security and cleanliness of the US&R warehouse.
• Operates heavy equipment including forklifts generators hydraulic lifts electric pallet jack and off- road vehicles in an efficient and safe manner.
• Lifts heavy supplies materials and equipment; loads and unloads semi-trailers; transports heavy equipment.
• Drives vehicles to and from OCFA fire stations and the US&R warehouse to deliver supplies materials equipment furniture and other items.
• Inspects vehicle prior to usage including checking for fuel tire tread windshield mirrors brakes oil transmission fluids lights etc. and places orders for repairs; maintains cleanliness of vehicle and washes vehicle.
• Follows FEMA guidelines on the rehabilitation of equipment and tools following usage in training situations and/or emergency calls.
• Provides logistics support to various training drills education classes and emergency incidents as needed with equipment and supplies.
• Operates tests repairs and replaces a variety of equipment hand tools light shop equipment and/or other related equipment.
• Responds to emergency incidents to provide supplies materials and equipment during the workday nights weekends or holidays; may respond with the US&R Task Force to national disaster sites.
• Attends required FEMA training classes and conferences including those located outside of California
• Assists in coordination and set-up of special events; sets up conference rooms for meetings; moves office furniture and equipment.

EDUCATION AND EXPERIENCE(position requirements at entry):

Any combination of training and experience that would provide the required knowledge skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education: Equivalent to completion of the twelfth (12th) grade.

Experience: Two (2) years of experience in procuring receiving storing issuing stocking and inventorying supplies and materials in a computerized supply environment and/or related mechanical maintenance and repair work experience.

LICENSES AND CERTIFICATIONS(position requirements at entry):

• Possession of or ability to obtain a valid Class C California drivers license by time of appointment.
• This classification is subject to enrollment in the California DMV Pull Notice Program which periodically provides Risk Management with the incumbents Driver License record and status.
• Depending on assignment possession of or ability to obtain a valid California Class A drivers license with Tanker and Hazardous Materials Endorsement within twelve (12) months of appointment. Incumbents with a Class A license are subject to the provisions of the Department of Transportation (DOT) regulations which include DOT pre-employment drug testing and random drug and alcohol testing while employed in this classification.
• Possession of or ability to obtain a FEMA ICSand Ethics certifications within six (6) months of appointment.
• Possession of or ability to obtain certification in WMD Enhanced Operations (computer based and instructor lead training) AWR-160 within six (6) months of appointment.
• Possession of or ability to obtain a valid Forklift Operator Certification within six (6) months of appointment.
• Possession of or ability to obtain IATA CFR 49 AF-MAN 24-204 certification within twelve (12) months of appointment.
• Depending on assignment possession of or ability to obtain FEMA Logistics Specialist Training within twelve (12) months of appointment.

KNOWLEDGE (position requirements at entry):
Knowledge of:

• Inventory control methods and techniques.
• Warehousing practices and methods.
• Storekeeping and purchasing terminology.
• Proper methods of receiving and storing a variety of supplies materials tools and equipment; lifting and carrying techniques.
• Hand and power tools used in the course of work.
• Orange County geography and street layout.
• Safe driving practices and techniques; applicable California Vehicle Codes.
• Care maintenance and operation of vehicles.
• GPS for driving purposes.
• Delivery practices.
• Business arithmetic.
• Basic principles and procedures of record-keeping and reporting.
• Techniques for providing a high level of customer service by effectively dealing with the public vendors contractors and OCFA staff.
• The structure and content of the English language including the meaning and spelling of words rules of composition and grammar.
• Modern equipment and communication tools used for business functions and program project and task coordination including computers and software programs relevant to work performed.

SKILLS (position requirements at entry):
Skill in:

• Operating maintaining and performing light repair and servicing of a variety of tools equipment and safety apparatus used by US&R Task Force members.
• Maintaining an accurate inventory and record-keeping system.
• Maintaining and updating detailed training records.
• Conducting research regarding goods; collecting bids; and recommending purchases.
• Preparing purchase orders and processing invoices; generating related reports.
• Operating a variety of hand and power tools used in the course of work.
• Driving and operating heavy equipment and vehicles in a safe and effective manner.
• Reading and following maps and/or using GPS to determine best routes.
• Loading and unloading a variety of items.
• Making accurate arithmetic calculations.
• Maintaining a variety of filing record-keeping and tracking systems.
• Cleaning and caring for assigned areas and equipment.
• Understanding and following oral and written instructions.
• Understanding interpreting and applying all pertinent laws codes regulations policies and procedures and standards relevant to work performed.
• Independently organizing work setting priorities meeting critical deadlines and following up on assignments.
• Using tact initiative prudence and independent judgment within general policy procedural and legal guidelines.
• Effectively using computer systems software applications relevant to work performed and modern business equipment to perform a variety of work tasks.
• Communicating clearly and concisely both orally and in writing using appropriate English grammar and syntax.
• Establishing maintaining and fostering positive and effective working relationships with those contacted in the course of work.

PHYSICAL REQUIREMENTS:

Must possess mobility to work in a warehouse environment and in the field; strength stamina and mobility to perform medium to heavy physical work; to sit stand and walk on level uneven or slippery surfaces; frequently reach twist turn kneel bend stoop squat crouch grasp and make repetitive hand movement in the performance of daily duties; to operate varied hand and power tools and construction equipment and to operate a motor vehicle and visit various County sites; vision including color vision to inspect and operate equipment. The job involves fieldwork requiring frequent walking in operational areas. Finger dexterity is needed to operate and repair tools and equipment. Employees must possess the ability to lift carry push and pull materials and objects averaging a weight of 50 pounds or heavier weights with the appropriate equipment on a frequent/occasional basis in all cases with the use of proper equipment and/or assistance from other staff. Employees must wear and use the proper Personal Protective Equipment (PPE) appropriate for the work and environment for which they are working.

WORKING CONDITIONS:

Employees work in OCFA buildings facilities and in the field and are exposed to loud and excessive noise levels cold and hot temperatures inclement weather conditions road hazards vibration confining workspace chemicals mechanical and/or electrical hazards vermin insects and parasites biologic and infectious agents and hazardous physical substances and odors fumes dust and air contaminants. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

May be assigned to on-call duty and to work various shifts or emergencies during evenings weekends and/or holidays. May respond with the US&R Task Force to national disaster sites.

NOTE:
The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the needs of the department.

PRE-HIRE REQUIREMENTS:

Before an employee is hired he/she must successfully complete pre-employment requirements including but not limited to: fingerprinting and background check reference check DMV check licensure/certification check Oath of allegiance to the United States of America and the State of California and proof of eligibility to work in the United States in accordance with Immigration and Reform Control Act of 1986. All job offers are contingent upon the successful completion of a pre-employment medical exam including a drug screen through the OCFAs designated physician.

HOW TO APPLY FOR THIS POSITION:

When the recruitment opens for this position an applicant must submit during the application filing period an online application and attach any supplemental information as required in the job announcement which may include submitting responses to a supplemental questionnaire. Online resumes and other unsolicited materials may be attached but will not be considered in lieu of the required online application unless otherwise specified in the job announcement. The OCFA reserves the right to limit the number of online applications when necessary. Applicants are responsible for maintaining/updating their contact information through the online application system.

SELECTION PROCEDURES:

INITIAL SELECTION REVIEW:

The Human Resources Division reviews all initial application materials to identify qualified applicants. Applicants meeting minimum qualifications will be invited to the first phase of the recruitment process. The OCFA reserves the right to refer only the better qualified applicants if the number of applicants is high. If the number of applicants is high the review process may include a secondary screening (by a panel of job knowledge experts) of the applications and/or supplemental questionnaires in which the better qualified applicants are referred to the next phase of the recruitment process. Because recruitment processes vary applicants are advised to thoroughly review the job announcement before submitting their online application materials.

AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATION:

In accordance with the Americans With Disabilities Act anyone who needs an ADA accommodation for the purposes of employment testing should contact Duke Steppe Human Resources Manager at upon opening of this recruitment.

ELIGIBLE LIST:

The duration of an Eligible List is one year unless otherwise specified in the job announcement.

WITHDRAWING FROM RECRUITMENT PROCESS:

Whenever an applicant chooses to withdraw from a recruitment process he/she is required to submit an email notification to the assigned recruiter requesting a withdrawal from the process. The email to the recruiter must include the applicants current phone number.

QUESTIONS:

All questions regarding this position should be directed to Duke Steppe Human Resources Manager at upon opening of this future recruitment.

NOTE: