Payroll and Benefits Specialist, Europe Region
Payroll and Benefits Specialist, Europe Region
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Job Description
What We Can Achieve Together:
The Payroll and Benefits Specialist Europe Region provides day-to-day payroll and benefits administration and administrative support along with timesheet administration payroll accounting reports statutory benefits and related adjustments for TNC Europe. This position is based in Belgium.
Were Looking for You:
The Payroll and Benefits Specialist Europe Region is responsible for supporting or managing payroll programs and benefits procedures and plans and assists all levels of personnel on various payroll and benefits-related issues in TNC Europe including timesheet administration payroll accounting reports statutory benefits and related adjustments. This role may also provide subject matter expertise to members of other Regions handling inquiries and updates on a timely basis and elevating any complex questions or concerns to the HR Director Europe Region.
RESPONSIBILITIES & SCOPE
- Provides day-to-day payroll and benefits administration and related processes.
- Responds to payroll and benefits topics based on knowledge of aspects of payroll and benefits administration.
- Maintains accurate personnel files including processing new hire paperwork data entry maintaining online and hard copy files preparing new hire materials processing employment changes responding to employee inquiries and providing general administrative support.
- Enrolls new employees in payroll and benefits systems after receiving hiring paperwork from the Operations Team.
- Reviews labor contracts and other forms for accuracy.
- Reviews forms requesting changes in salary or other employee data and provide data to payroll and benefits vendor and internal processing.
- Receives and sends to payroll and benefits vendors changes in benefits salary and/or other payroll deductions. Confirms accuracy of changes once processed by vendor. Works with HR and/or Operations staff and vendors to manage reports and deductions.
- Oversees general payroll processes related to payroll calculation reporting and compliance.
- Administers statutory benefits according to local laws and internal processes.
- Receives and processes requests for vacation or other types of leave.
- Approves requests for vacation and ensures that vacation is paid in a timely manner.
- Oversees time reporting ensuring correct recording of work time and leaves. Work with Operations Team and others to train employees and ensure timeliness of reporting.
- Reconciles payroll to vendor generated reports general ledger and local books prior to submission in financial system.
- Communicates internally any changes or updates to payroll and benefits legislation SOP and internal audit to appropriate parties including but not limited to vendor employees and management.
- Attends internal and external audits providing all the documents related to payroll benefits taxes severances etc.
- Maintains employee salary information update on organization database (internal system and local vendors).
- Updates employee bank information for TNC Europe.
- Administers the pension plan for each country (main point of contact between TNC and pension plans).
- Updates employee personal information to comply with the government requirements.
- Administers the Health and Dental plan (inclusion/exclusions new campaigns mains point of contact between TNC and plans).
- Apply increases for the staff according to internal processes.
- Reviews and approves payroll prepared by the Accounting Vendor.
- Additional Job Duties and Projects related to Payroll and Benefits Administration including Payroll and Benefits Vendor Management:
- Responsible for maintaining and handling highly sensitive employee data.
- Responds to inquiries specific to a function which may be routine to fairly complex in nature.
If youre looking to find a career where you can influence change across an organization come join the People Team! Were looking for a dedicated person to bring passion and innovation to help work with our field programs and support payroll operations in TNC Europe. Creativity flexibility organization skills and ability to thrive in a fast-paced environment are key to this role. Apply today!
What Youll Bring:
Associates degree HR and/or payroll and benefits professional certification or 4 years HR and/or payroll and benefits-related experience or equivalent combination.
Experience maintaining files processing paperwork data entry or related.
Experience responding to employee or customer inquiries.
Experience working with MS Office software and database software.
DESIRED QUALIFICATIONS
Multi-lingual skills and multi-cultural or cross-cultural experience appreciated.
Solid knowledge of word processing database management and spreadsheet software with ability to construct and produce reports as well as analyzing metrics trends and data.
Experience working with Workday.
Basic understanding of European fundamental HR Payroll and Benefits concepts processes and services.
Strong organizational skills and attention to detail.
Experience managing a basic payroll and benefits process and/or short-term project.
Fluent in German and English.
Who We Are:
The Nature Conservancys mission is to protect the lands and waters upon which all life depends. As a science-based organization we create innovative on-the-ground solutions to our worlds toughest challenges so that we can create a world in which people and nature thrive. Were rooted in our mission and guided by our values which include respect for all people communities and cultures. Whether its career development flexible schedules or a rewarding mission theres many reasons to love life inside TNC. Want a better insight to TNC Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.
One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are addition to the requirements in our job postings we recognize that people come with talent and experiences outside of a job and consider each applicants unique experience. Please apply wed love to hear from you. To quote a popular saying at TNC youll join for the mission and stay for the people.
What We Bring:
Since 1951 TNC has been doing work you can believe in. Through grassroots action we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members over 400 scientists and the dedicated efforts of our diverse staff and partners we impact conservation around the world!
TNC offers competitive and comprehensive benefits packages tailored to the individual countries where we work. These may include health care benefits retirement benefits parental leave paid time off life insurance and disability coverage as well as an employee assistance program and other life and well-being benefits. Learn more about our Benefits and Perks here.
Were proud to offer a flexible work environment that supports the health and well-being of the people we employ.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds beliefs and culture. Recruiting and mentoring staff to create an inclusive organization is a priority and we encourage applicants from all cultures races colors religions sexes national or regional origins ages disability status sexual orientation gender identity military protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancys background screening process.
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability please send a note to with Request for Accommodation in the subject line.
Required Experience:
IC
Employment Type
Full-Time
