Office Specialist
Office Specialist
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Job Description
The work we do matters!
Hiring Agency:
Health & Human Services - Agency 25
Location:
Hiring Rate:
Job Posting:
Applications No Longer Accepted On (If no date is displayed job is posted as open until closed):
Job Description:
The Nebraska Department of Health and Human Services is hiring an Office Specialist to join our Public Health/Childrens Services Licensing team in Omaha. Do you thrive in a fast-paced purpose-driven environment where your attention to detail and organizational skills make a direct impact
This is an excellent opportunity to make a meaningful impact on the licensing and compliance process for childcare centers school-age centers and preschool programs in Nebraska.
What We Offer:
At DHHS we value our employees and their dedication. We offer a supportive and friendly work environment with a comprehensive benefits package that includes:
State-matched retirement contribution of 156%!
13 paid holidays per year!
Generous leave accruals that begin immediately includes 12 paid vacation days and
12 paid sick days!
Tuition reimbursement program!
Public Service Loan Forgiveness Program (PSLF) through the Federal government.
79% employer-paid health insurance plans.
Dental and vision insurance plans.
Employer-paid $20000 life insurance policy.
Career advancement opportunities as the largest and most diverse employer in the state.
Training and development based on your career goals
What you will do as an Office Specialist:
Your role will be vital in supporting the Public Health Children Services Licensing team and Supervisors with administrative and clerical tasks that keep the office and the fieldwork running smoothly. Every day brings something new but your key
responsibilities will include:
- Reviewing and verifying that all materials submitted for licensing applications are complete accurate and in compliance with applicable regulations.
- Preparing written summaries and letters to applicants and licensees regarding their application status.
- Providing consultation and technical assistance to licensees applicants parents and other interested parties regarding the licensing process.
- Assisting applicants with questions and providing licensing information as needed including advising them on available information through the Childrens Services Licensing website.
- Tracking and managing data related to the licensing process.
- Collaborating with Child Care Inspection Specialists state and local fire inspectors and their support staff to ensure inspections are completed and documented in a timely manner.
- Entering and maintaining relevant licensing information and documentation into the My License Office (MLO) system.
Requirements/ Qualifications
Minimum Qualifications: Coursework/training in administrative/office support functions procedures and methods including the operation of personal computers and office equipment; data search-engines or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.
Preferred Qualifications:
1-2 years of Administrative/Office Support
Computer Proficiency - Microsoft Word Excel and Outlook
HIPAA Knowledge: Basic principles of HIPAA and Privacy Compliance
Knowledge Skills and Abilities :
Knowledge of general office procedures data entry and recordkeeping
Familiarity with confidentiality practices such as HIPAA
Proficiency in Microsoft Office (Word Excel Outlook)
Strong organizational skills with attention to detail
Clear and professional communication both written and verbal
Ability to manage time meet deadlines and work independently
Comfortable adapting to new systems and changing priorities
Able to handle sensitive information with care and discretion
Benefits
We offer a comprehensive package of pay benefits paid time off retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position agency and employment status. For more information on benefits please visit: Opportunity Statement
The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity inclusion and belonging. We recruit hire train and promote in all job classifications and at all levels without regard to race color religion sex. age national origin disability marital status or genetics.
Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
