25-0109 Secondary Office Manager - Level 3 @ Marysville Pilchuck High School
25-0109 Secondary Office Manager - Level 3 @ Marysville Pilchuck High School
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Work Schedule: 8.00hours per day (6:45 a.m. -3:15 p.m.) 208 days per year (Monday-Friday)
Reports To:Building Principal
Salary:Per Public School Employees negotiated salary schedule Level3 at TRANSFER REQUESTSWILL BE CONSIDERED FOR THIS POSITIONPRIOR TO SCREENING ANY OUT-OF-DISTRICT APPLICANTS.
Account Code:0.00
Job Summary:
This position is responsible for performing all functions necessary for the efficient operation of the school office; providing exemplary customer service and consistently projecting a professional and positive image of the office; working independently in the performance of secretarial duties for the Administrator and/or other building staff; and directing the clerical tasks for the school office.
Minimum Qualifications:
- High School diploma or equivalent
- Two years previous secretarial experience required
- Previous office experience in a K-12 school setting preferred
- Working knowledge of Microsoft Office Suite; Google Mail Calendar and Drive; InTouch; and Skyward preferred
- Experience and/or training with cultural ethnic and language diversity preferred
- Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
- Proof of Immunization (if born 1/1/57 or later)
- I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
- Completion of all district-required training within thirty (30) calendar days from hire date
Essential Job Functions
This list of essential job functions is not exhaustive and may be supplemented as necessary. Depending upon individual assignment the employee may perform all or a combination of several of the following duties:
- Arrange Coverage in Absence of Substitute
- Building Alarm (issue codes & maintain records)
- Building Budget (monitor maintain and retrieve information)
- Building Inventory
- Building Web Page & Social Media (create & maintain)
- Communication (communicate building-department information to staff-public)
- Conduct Employee Orientation
- Coordinate Daily Workload of School Office
- Create Documents-Forms
- Create-Maintain Database
- Data Entry
- Data Extraction (data mining)
- Handle Emergencies for Staff or Students
- Keys (issue building keys and maintain records)
- Newsletter
- Paysheets (maintain data & generate reports)
- Prepare and Process District Documents-Forms
- Prior Approvals (create account code & process)
- Requisitions (create account code & process)
- Schedule Building Meetings
- Schedule Translator for General Education Conferences
- Student Fines & Fee Management
- Substitute Check-In
- Substitute Online Absence Verification
- Supplies (maintain & order)
- Maintain consistent presence at assigned worksite and regular work hours
- Comply with all district policies and procedures
- Perform duties as requested by Building Administrator
The following job functions will be performed as needed during peak workflow or in the absence of other office staff:
- Attendance (maintain-retrieve student attendance data)
- Discipline (prepare letters and maintain data as directed)
- Filing & Maintenance of Student Records
- Financial Transmittals/Receipt Money
- Mail (sort-distribute)
- Master Schedules (maintain course information in Skyward)
- Receptionist (greet public answer phones
- Report Cards (order mail etc.)
- Student Fines & Fee Management
- Student Store (inventory supervisor students)
- SWIS Data Entry
- Truancy (prepare letters and maintain data based on federal/state law)
Desired Skills
- Consistently listen write and speak in a clear and concise well-organized manner
- Consistently problem-solve seek new responsibilities proactively prioritize and multi-task
- Consistently resolve customer inquiries in a positive and timely manner
- Consistently treat people with respect dignity and fairness
- Consistently participate and support team ideas changes and decisions
- Consistently demonstrates technical expertise and practical knowledge of the job
- Consistently produces thorough accurate work and meets timelines
- Consistently demonstrates a positive attitude and supports other through positive communication
- Consistently offers help when help is needed
- Consistently seeks to acquire new skills to demonstrate self-improvement
- Consistently demonstrate a high level of confidentiality
Work Environment:
The usual and customary methods of performing the job functions require the following physical demands: occasional lifting carrying pushing and/or pulling; some stooping kneeling crouching and/or crawling; fine finger dexterity; work at computer for prolonged periods of time; frequent interruptions; meet deadlines with time constraints; and dealing with distraught and/or angry persons. Typically the noise level in this work environment is moderate.
Evaluation:
This position shall be evaluated periodically by the Building Administrator and/or assigns pursuant to the currently established district procedures and evaluation criteria. The process shall include an evaluation of the performance of the above essential job functions.
EQUAL OPPORTUNITY EMPLOYER (EOE)
Marysville School District complies with all federal and Washington State rules and regulations and will provide equal employment opportunity and treatment for all applicants and staff in recruitment hiring retention assignment transfer promo and training. Such equal employment opportunity will be provided without discrimination with respect to race creed national origin age honorably discharged veteran or military status sex sexual orientation including gender expression or identity marital status the presence of any sensory mental or physical disability or the use of a trained dog guide or service animal by a person with a disability. The district will provide equal access to school facilities to the Boy Scouts of America and all other designated youth groups listed in Title 36 of the United States Code as a patriotic society.
The following Marysville School District employees/departments are designated to address questions and complaints of discrimination:
- Civil Rights: Executive Director of Equity and Family Engagement &Gender Inclusivity;
- Harassment Intimidation & Bullying:Executive Director of Human Resources;
- Title IX:Executive Director of Legal and Risk Management;
- Section 504 and ADA: Executive Director of Special Education and Student Services;
Discrimination and discriminatory harassment may be reported to the district employee/department listed above by phone at . You also have the right to file a written complaint. Address: 4220 80thStreet NE Marysville WA 98270.
The Marysville School District is a drug- and tobacco-free workplace.
Classification History:
Job description developed April description revised November description revised January description revised July description revised July 2018. Job description updated September 2023.
Required Experience:
IC
Employment Type
Full-Time
